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<br /> . <br />. ADMINISTRATIVE SECRETARY TASK STATEMENT <br /> MAJOR RESPONSIBILITY AREAS: <br /> 1. Preparation of Council Aqendas <br /> a. ComposeE tentative and regular Council agendas <br /> for approval by the city Administrator. <br /> b. Updates tentative council agenda as needed and <br /> faxes to newspaper. <br /> c. Ensures that Council agenda is prepared correctly <br /> and that all pertinent items are included, placed <br /> in correct order on the agenda and approved by <br /> the city Administrator. <br /> 2. Preparation of Council Aqenda Packets and Council <br /> Newsletter Packets <br /> a. Ensures that all Council reports are submitted to <br /> the City Administrator by Thursday noon prior to <br /> the regularly scheduled Council meeting dates. <br /> b. Types and proofs all reports ensuring that they <br /> are in the appropriate format and concisely <br /> written for Council review and consideration. <br /> c. Copies and collates Council agenda reports and <br /> informational items for the Council Newsletter <br />. packets. <br /> d. Ensures that the Council agenda and Newsletter <br /> packets are completed by 4:30 PM on Friday <br /> preceding the regularly scheduled meetings and <br /> are delivered to the Councilmembers. <br /> 3 . Preparation of citv Committee Aqenda Packets - <br /> Finance. Parks and Recreation, Public Safetv/Works, <br /> and Human Riqhts <br /> a. Prepares monthly calendar of Committee meeting <br /> dates. <br /> b. Types agendas and compiles materials for <br /> Committee packets. <br /> c. Types minutes received from Committee <br /> secretaries, copies and distributes to Committee <br /> members and others as directed. <br /> 4. Coordinates Office Routines and Prepares and <br /> Distributes Office Materials <br /> a. Composes or types from notes, and proofs <br /> correspondence, reports and memorandums for the <br /> city Administrator, Deputy Clerk, Park and <br /> Recreation Director, Public Works Superintendent, <br />. Accountant, Program Supervisor, Building <br /> Inspector and Community Service Officer. <br /> b. Takes and transcribes dictation as directed. <br />___m_____ <br />