03-10-25-R - Laserfiche WebLink

Home Browse Search

Bolton & Menk will facilitate a meeting with RCWD staff to coordinate project goals early in the design process. Specifically, coordination will be required when the project’s proposed impervious area and sediment removal quantities are known. Coordination with the watershed on applicability and required information to include on anticipated grant submittals will also lead to more effective applications and hopefully translate to grant awards. We anticipate one additional meeting (two total meetings) prior to final permit submittal, if required, as well as written and verbal communication throughout design, to ensure project timelines are met. Karth Lake Improvement District (KLID) Bolton & Menk will facilitate a meeting with the KLID designated representatives to coordinate project goals, discuss constructibility, and determine the best approaches to implementation. It is assumed that the KLID will share their modeling and studies to date that support the changes to the Karth Lake pumping, specifically as it relates to the proposed bounce level. Private Utility Coordination We recognize the statutory requirement to conduct a utility coordination meeting during the design process. This will also be used to verify the accuracy of private utility locations identified in the survey drawing, coordinate with private utility owners regarding any improvements they wish to complete in conjunction with the project, and discuss known or potential conflicts between proposed public infrastructure and privately- owned utilities requiring relocation. We have included this scope and associated fee in our proposal to minimize potential for consultant driven contract changes later. Private utility organizations will also be invited to the preconstruction meeting so they will be engaged twice throughout the project process. It is our understanding that there is a communications project currently underway, or recently completed, that is upgrading existing facilities or installing new facilities within the project area. It is also our understanding that Xcel Energy has indicated their facilities may need to be upgraded in the project area. We will coordinate with all utility companies with facilities in the project area to understand their existing projects and proposed improvements. Similarly, should private utility owners identify a different location of their buried utilities from the location originally depicted based on provided maps, Bolton & Menk will re-draft the utility location based on maps provided by the utility owner to incorporate into the project plans. Drafting utilities based on plans is likely a reasonable approach given the limited public utility work on this project. We have also included these efforts in our proposed fee to minimize potential for consultant driven changes later. Should risks increase due to likely or known conflicts with major private utilities, Bolton & Menk can survey these private utilities for an additional fee upon city request. Our water resources team will review available studies related to the pumping operations of Karth Lake, including the modeling of the existing conditions which we understand has already been completed. TASK 2: DATA COLLECTION AND INFORMATION REVIEW Bolton & Menk will collect and review all the information made available by the city, as laid out in the RFP, including but not limited to city record plans, plat information, pavement condition ratings, sanitary sewer televising, watermain break/leak history, GIS database, field observations, and city design standards. Applicable information resulting from this review will be included in the base map that will be drafted for use in project design. Our water resources team will review available studies related to the pumping operations of Karth Lake, including the modeling of the existing conditions which we understand has already been completed. TASK 3: TOPOGRAPHIC SURVEY Bolton & Menk will conduct a field survey to create a base map identifying above- and below-ground existing features in electronic format at the locations indicated for full field survey below. Limited field survey is anticipated to be required on select locations only based on the anticipated project improvements. A bathymetric survey will be conducted on each of the five pond outlet locations in Karth Lake from the edge of water level to an approximate 100-foot radius around each outlet apron. The remaining street areas proposed for mill and overlay or reclamation rehabilitation methods will be drafted from curb line to curb line based on available aerial photograph and record drawing information. 8 2026 PMP STREET AND UTILITY IMPROVEMENTS | CITY OF ARDEN HILLSWorK Plan and Project aPProach EXHIBIT A