CCP 03-10-1997 - Laserfiche WebLink

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I Memorandum - Committee Roles I Page Two March 4, 1997 -- Role of Committee/Commission Each committee would elect a Vice Chairperson and Secretary. It would be the responsibility of I the chairperson to provide staff with the agenda for upcoming meetings. The Secretary would keep all minutes and provide them to staff for processing and inclusion in meeting packets. The committee would set its agendas based on the prioritized goals of the City Council. The I committee may wish to prepare a preliminary agenda for each meeting to be held during the calendar year which would be reviewed by the City Council. Number of Unexcused Absences I The City has not recently followed any set procedures on the number of unexcused absences from committee/commission meetings. Several years ago, there was an informal policy that I missing three meetings in a year was reason for not being re-appointed. The City Council may wish to state that committee members are expected to attend all meetings and should notifY City staff if they are unavailable to attend. Unexcused absences of three or more may be grounds for I termination of the appointment by the City Council. Number of Members I See below. The Planning Commission is allowed, by code, seven members. Staff would suggest allowing up to a maximum of nine (9) members on each remaining committee/commission. f# Service on Multi1)le Committees The City Council indicated that a resident can serve on up to two (2) different I committees/commissions at any given time. Committee Objectives I Business Relations Committee (9 members by resolution) The purpose of this Committee is to advise the Council on matters concerning the I preparation and development of marketing plans and programs, plans for business retention, and coordinating activities with the Chamber of Commerce and other groups active in the City. This Committee meets regularly once each month, currently at 8:00 I A.M. on the third Wednesday of each month. Ray McGraw - City liaison for Chamber of Commerce activities - quarterly reports to I Council. Finance Committee (7 members current) I This Committee is dedicated to providing citizen input on issues have a financial impact on the City of Arden Hills. Meetings are held at 7:30 P.M. on the third Thursday of each I month. Charlotte McNiesh - Ex-Officio, infrequent 3 - 4 meetings per year -. I ---- -- -- -------------- ___.._______u___