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<br /> . Administrator Comments for the June 29, 1998 Council Meeting <br /> Page Three <br /> June 26, 1998 <br /> 4. De\)artment Report <br /> The City Council will find the department report enclosed for each of the various City <br /> Departments. Activities related to the Administration and Finance Departments include: <br /> a. General Administration <br /> Staff completed the necessary notifications and contract obligations for the change <br /> to summer hours beginning June I, 1998. Summer hours will be in effect through <br /> August 31, 1998. <br /> Staff assisted the City Council with the necessary legal requirements and <br /> advertisements related to the Council vacancy resulting from Councilmember <br /> Hicks' resignation. <br /> Staff has also begun preparations for the Primary and General Elections to be held <br /> this November. We have confirmed precinct locations and had standard <br /> maintenance performed on the election machines. Staffv,ill begin election <br /> training with the Secretary of State and Ramsey County next week. <br /> . 1. City Hall Relocation <br /> Within our temporary space, we have completed the majority of the <br /> workstation buildout and file room coordination. We are still working on <br /> the retrofit of the Council Chambers and videotaping capabilities. The <br /> cable company has dropped the necessary Jines for our Internet access, and <br /> I anticipate this system to be re-established shortly. We're still having <br /> problems with U.S. West on completing the necessary upgrades to our <br /> phone system, but it appears that our after-hours voice mail system is up <br /> and running. <br /> Staff has also been investigating the purchase or lease of a new copy <br /> machine. We've met with four (4) vendors, and "ill be visiting one or <br /> two shO\\Tooms to test equipment over the next couple of weeks. <br /> 2. New City Hall <br /> Staff has been continuing work with the architect and engineers on the <br /> preliminary designs for City Hall. The plans are nearing completion, and I <br /> anticipate presentation to the City Council on June 29. 1998. The Council <br /> "ill be asked for input to complete the designs for submittal to the <br /> Planning Commission on August 5,1998. <br /> . <br />