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<br />. <br /> <br />. <br /> <br />e <br /> <br />e <br /> <br />e <br /> <br />DRAFT <br /> <br />ARDEN HILLS SPECIAL CITY COUNCIL WORKSESSION - APRIL 5, 1999 5 <br /> <br />. Role of Council Liaison/Council <br />The primary role of the Council Liaison is to represent/clarify Council positions on issues, <br />provide feedback to the committee based on the goals of the City Council, and report back to <br />the full City Council any relevant issues of discussion, Councilmembers should not take an <br />active part in discussions or involve themselves in anyway which may bias the committee on <br />any Issue. <br /> <br />The City Council would provide, at an annual orientation session, an overview (i.e" <br />government background, operations, etc,); and its prioritized goals and specific charge to <br />each City committee, and then the Council Liaisons would take on an advisory or observation <br />status. <br /> <br />. Staff Role <br />The primary role of staff is to provide background information to the committees, and to keep <br />the committee focused on the prioritized goals as outlined by the City Council. Staff or the <br />Council Liaison would take any recommendations of the committee and forward them to the <br />City Council. <br /> <br />Staff would prepare all meeting agenda packets and mail them, based on the direction of the <br />committee chairperson, Staff should provide any background information it has available to <br />assist with the discussion of agenda items, Concerns discussed were the current erratic <br />meeting minutes available to the Council on the activities of its committees, <br /> <br />It was the consensus of Council that staff provide background information to the committees, <br />who then create their own agenda, work program, and complete all work with a resulting <br />formal recommendation or resolution for the City Council. Staff's role would be simply to <br />keep the committee focused on the prioritized goals outlined by Council, and ensure that a <br />proper record of the actions of the committee were kept for Council information, <br /> <br />Staff was directed to prepare guidelines for each committee and the recommended procedures <br />to follow, <br /> <br />. Role of Committee <br />It was the consensus of the City Council that each committee currently elects a Vice- <br />Chairperson and Secretary, It is the responsibility of the chairperson to provide staff with the <br />agenda for upcoming meetings. The Secretary would keep all minutes and provide them to <br />staff for processing and inclusion in meeting packets and for Council information, In a <br />situation whereby a committee member cannot take minutes, the Council Liaison or staff <br />Liaison shall be responsible for preparing meeting minutes. The committee would set its <br />agendas based on the prioritized goals of the City Council. The committee may wish to <br />prepare a preliminary agenda for each meeting to be held during the calendar year, which <br />would be reviewed by the City Council <br />