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<br />, <br /> <br />. <br /> <br />Meter Contract Award <br />Page 2 <br />July 15, 1999 <br /> <br />e <br /> <br />. Alternate A- included the same replacement specifications as the Base Bid except it coveJed <br />the remaining portion of Arden Hills laying north of the Sault Ste. Marie tracks consisting of <br />approximately 1350 residences. <br /> <br />. Alternate B- a sump pump discharge inspection, including filling out a form provided by the <br />City, documenting the inspection and fmdings. <br /> <br />ProDosal Results <br />The City advertised a RFP and sent letters requesting proposals to the three major water meter <br />vendors in the area. The proposals, with bids, were due and opened on Friday, June 10, 1999, at <br />City Hall. All three vendors attended the bid opening; however, only two vendors submitted <br />proposals and bids. Tabulations of those bids are as follows; <br /> <br />Contractor Bid Bond Base Bid Alternate A Alternate B <br /> <br />Total Base + A&B <br /> <br />Davies Water Equip. 5% $206,782.00 $271,182.00 $4,300.00 <br /> <br />$482,264.00 <br /> <br />Hydro-Supply <br /> <br />*5% <br /> <br />$166,275.30 $231,153.10 $17,200.00 <br /> <br />$414,628.00 <br /> <br />. <br /> <br />* Note- As the bids were opened it was immediately noticed that the Hydro-Supply <br />BidlProposal did not include the required Bid Bond. Mr. Dave Scheerer, <br />President of Hydro-Supply, immediately ran to his vehicle and returned with the <br />document within two minutes. The Bid Bond had obviously been filled out and <br />notarized well in advance but technically was not at the bid opening on time. <br />Information on this irregularity was provided to the City Attorney who wrote the <br />attached opinion. The Public Works Director has been contacted by the Davies <br />representative who indicated their company has no intention of protesting if the <br />City accepts the Hydro-Supply BidIProposal. <br /> <br />Recommendation <br />The City of Arden Hills Public Works Director recommends the City Council award Hydro- <br />Supply ofBumsville, Minnesota, the City of Arden Hills 1999 Residential Water Meter <br />Replacement Project, including the Base Project and both Alternates A and B, at an estimated <br />cost of$414,628.40. Exact costs will be determined by unit prices based on the total number of <br />meteJs replaced and the total number of meters upgraded only, to radio-read capabilities. <br /> <br />. <br />