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CCP 07-10-2000
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CCP 07-10-2000
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<br />e <br /> <br />e <br /> <br />e <br /> <br />ARDEN HILLS CITY COUNCIL - June 26, 2000 <br /> <br /> <br />r~,~ <br />L <br />I; 7 <br /> <br />Mayor Probst stated that he and Mr. Lynch have made numerous attempts over the past weeks to <br />expedite the fee title process. He added that there has been a desire expressed to help the City <br />find a way to gain right of entry and begin construction while the paperwork is being completed. <br />He noted that he and Mr. Lynch are committed to continuing those conversations. <br /> <br />Mayor Probst stated that the base contract price is good until 90 days from the date of bid. He <br />stated he hopes the process will not take that long, but suggested that the Council should follow <br />legal counsel and not proceed with awarding bids. <br /> <br />Councilmember Larson asked whether the City did not accept the bid during the previous bid <br />process. Mayor Probst stated the City had been under the impression that the transfer would <br />happen, and the contractor extended the bid an additional 30-60 days beyond the original <br />requirement. He added that when the timeline ran out, the City rejected the bids. <br /> <br />Mayor Probst stated the Council could take action on alternates so the contractor is aware for <br />planning purposes. He added the Council could act on the Electronic Interiors proposal. <br /> <br />Councilmember Aplikowski stated that Mr. Lynch's memo of June 22 regarding the City Hall <br />Construction Bids states that the proposed watermain is twelve inches, when in fact it is eight <br />inches. She requested clarification. Mr. Lynch stated that on page three of the memo, in the last <br />paragraph in the section pertaining to the watermain, he attempted to reflect the Council's <br />discussion to authorize installation of an eight inch watermain. <br /> <br />Mayor Probst stated that if the proposed project budget were adopted, the Council would do so <br />without awarding the contract. Mr. Lynch stated that the proposed contract includes a deduction <br />for masonry but does not reflect the discussion. <br /> <br />Councilmember Aplikowski requested that the Electronic Interiors proposal be discussed before <br />an action was taken by the Council. Mr. Lynch stated that Electronic Interiors was asked to <br />review their original budget of $185,000 after the discussion at the Council's May worksession. <br />He added the revised budget includes items discussed, such as reuse of the City's current system. <br />He added the revised budget does not include their costs. <br /> <br />Mayor Probst asked whether the revised budget includes the full system discussed by the <br />Council. Mr. Lynch stated the full system is proposed, which includes rear projection, lobby <br />television and sound system, various monitors including presentation table monitor, secondary <br />portable control panel at staff table, and recording equipment inside the production room. <br /> <br />Councilmember Larson asked for clarification with regard to Electronic Interior's consulting <br />fees. Mr. Lynch stated they have been paid $1,800 to date, and their fee is a fixed price of <br />approximately $30,000. He added this is a cost in addition to the budget proposal. <br /> <br />Councilmember Larson stated he has not been supportive of spending this amount of money in <br />the past, but he supports the proposed budget from Electronic Interiors. <br />
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