CCP 10-30-2000 - Laserfiche WebLink

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1 . . . CITY OF ARDEN HILLS MEMORANDUM DATE: October 23, 2000 TO: Joe Lynch, City Administrator aD) Terrance Post, City Accountant @; FROM: SUBJECT: Unbudgeted 2000 Operating Transfers Pending the refinement of estimated General Fund revenues and expenditures against the adopted budget later in the year, a number of other potential unbudgeted operating transfer situations have arisen. Following is a brief discussion of them and a staff recommendation to book them as of the nine (9) months ended September 30, 2000. 1. 2000 Pavement Management Plan With the Ingerson neighborhood reconstruction project initially postponed to 2001 and later cancelled, the budgeted $251,000 revenue operating transfer in from the Pem1anent Improvement Revolving (PIR) Fund No. 501 and the budgeted $440,000 expenditure in the Street Maintenance Department of the General Fund will not materialize. An unbudgeted Street Maintenance Department sealcoating project was initiated in 2000 at an approximate cost of $41 ,000. Therefore, the net budgeted underspending was $ I 48,000 ($440,000 - $251,000 - $41,000). 2. Funding for Parks Comprehensive Plan Staff is currently preparing a Request for Proposal (RFP) for a long-range Parks Comprehensive Plan. The projected $60,000 expenditure for this capital project planning effort will occur in Park Fund No. 227. Rather than depleting the Park Fund balance ($462,992 at 12/31/99), another funding source may be an operating transfer in from the Community Services Fund No. 225 ($250,154 fund balance at 12/31/99). The transfer out ofthe Community Services Fund would reflect the 60%/40% Parks and Recreation/Public Safety policy previously established. 3. Fire Station No.1 Parking Lot Sealcoating The Lake Johanna Volunteer Fire Department (LJVFD) capital plan identified a $7,000 item in 2001 for sealcoating the Station No.1 parking lot. However, due to the change in 2000 PMP scope from reconstruction to sealeoating, this capital project was undertaken in 2000 in conjunction with other City work at a project cost of $2,403.64.