CCP 03-26-2001 - Laserfiche WebLink

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. Memorandum, City Hall- Costs Page Three March 22, 2001 Partition Wall/Door On the main floor, the work area between the City Administrator's office and the Administrative Secretary's office was for access to the Administrator's office through the workspace of the Administrative Secretary. Staff felt that this was not conducive to the type of work and work space privacy for both the Administrator and Secretary. In order to fully separate these rooms, and have access to the City Administrator from the main office lobby, a partition wall and door, an air volume controller, and minor changes to heating and ventilating would need to be installed in the office of the Administrative Secretary. The cost to accommodate this change is estimated to be $5,022.00. Staff would recommend that the City Council approve those changes as described. Armv National Guard Space As previously mentioned, the Army National Guard has approached the City about changes to the space to be provided by the City. Previously, they had asked for space on the lower level, per our agreement, up to 320 square foot of office space. At subsequent meetings, they've indicated that the lower level space could be reduced sufficiently for the "trainers" on the weekends and after hours for them and their equipment. The other space required would bc office space for Dave Hammemick who would have a public presence during normal business hours at City Hall. . The Guard inquired about space on the second level, and I indicated that I would like to reserve that space for future City Hall expansion, and we would like to only maintain the conference room at this time. We then discussed the main level office space, given the fact that we have one (1) extra office at this time, originally planned for a map and drafting room. The Guard indicated that this would be acceptable to them. In conversations with staff, the question has come up that, given the fact that the Guard is a short-term user of the facility and not paying us any rent or lease monies, to what extent should the City go to provide large or multiple office spaces for the Guard? The reason given by the Guard for desiring office space (not in the lower level) is due to the fact that it will function as a business office for Dave Hammemick, and he will be meeting with contacts during the day, and would like a more typical officc setup. They feel that, by being on the lower level, they're relegated to the "back room" space, which doesn't have windows, and isn't typical of the City offices. . Staff s perspective is that they are not like City offices and they're not going to occupy space at City Hall on a long-term basis, and we don't want to make so many changes to the facility that it renders the space unusable by the City in the future, or that will cost us more to retrofit at that time, for City purposes. There would also be staff services that would, by default, be used by the Guard if they were on the main level (i.e., Receptionist).