CCP 03-26-2001 - Laserfiche WebLink

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. . . Memorandum, City Hall - Costs Page Four March 22, 2001 Staff recommends that the City Council maintain all Army National Guard space on the lower level, and outfit an office of up to 300 square feet on that level. This would be the equivalent of two City offices on the main level at 150 square feet each. We would propose to finish the walls, paint, carpet and suspended ceiling in this 300 square foot area. In this fashion, we can further subdivide the 300 square feet into two (2), 150 square foot offices, should future needs indicate. We therefore maintain all Guard functions in one location, and they have access to only a portion of the building, instead of two areas. We also continue to maintain a separation of City space and fWlction from National Guard space and fllilction, and we have the flexibility on the main level to utilize the open office area for map and plan review, as well as seasonal or part-time employees and/or interns. This would also provide space for any consultants needing temporary on-site office space during a specific project (i.e., attorney, engineer, planning consultant, etc.). Generator Previously, the City COllilcil was approached about the need for a generator, since the City Hall is identified in the City's Emergency Operations Plan (EOP) as the operations center in case of emergency. A generator had not been originally planned. At one point, we considered a permanently affixed generator, and its necessary hookups and scrcening that would be required. This quickly became prohibitive at an cstimated cost of $70 - 80,000.00. At this time, staff recommends that the City COllilcil make the appropriate changes to the wiring to accommodate installation of a manual transfer switch, to allow for a mobile generator to be hooked up on-site in the event of disaster, to allow the City Hall to function as the Emergency Opcrations Center. The necessary wiring and installation change costs are estimated to be $14,000.00. Staff would further recommend that it establish a goal for 2002 that a budgetary priority would be the acquisition of a third mobile generator for the City. This would allow flexibility in use by the maintenance department, and for emergency disastcr preparedness. The cost estimate for a mobile generator are estimated at $30 - 40,000.00, and this cost could be covered with part of the 2000 budget surplus, or could be budgeted for 2002 and obtained then. cc: Terry Post, City Accountant Dave Scherbel, Building Official