CCP 03-26-2001 - Laserfiche WebLink

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. . . CITY OF ARDEN HILLS MEMORANDUM DATE: March 22, 2001 TO: Mayor and City Councilmembers .1 Joe Lynch, City Administrator(j FROM: SUBJECT: City Hall- Technology, Maintenance and Security and Furnishing Options for City Hall Staff volunteered for service on three (3) different subcommittees to look at technology upgrades, maintenance and security, and furnishings required for City Hall. If the end results desired by the City COllilcil are a flexible, fllilctional, available City Hall, the following will achieve those end results. Furniture Furniture was preprogrammed in the original overall cost estimate for City Hall construction (Attachment A - Staff memorandum dated February 16, 2001), There was never any breakdown on the cost itemization for direct purchase of furniture and what was to be applied to the management of furnishing the building. We've obtained a proposal from Architectural Alliance for managing tile bid, installation and administration offllrnishing City Hall at $20,000,00. The remaining portion of the budgeted $155,000.00 would be applied to the furniture purchase itself. Maintenance and Security Staff is recommending that the City go to a remote card reader system (Attachment B - Staff Memorandum dated February 13,2001). This system allows for the most flexibility for City Hall security. The new City Hall will be used in completely different ways that any of the public facilities have been to-date in the City. You will have multiple groups and individuals requesting use of space at various times (day, evening and weekends). The City needs a flexible, functional system that allows for use of the available space, yet provides for protection expected upon entering City Hall. Previous discussions indicated that the fallback position is the current system, which is key sets and programmable alarms. While this may seem to fit the qualification of basic and necessary, it will not allow the use and full functionality of City Hall. With the key system, we would need to designate an individual for distributing and collecting keys and reprogramming security codes; collect security deposits; and to explain to disgrlliltled users why we had to keep all or a portion of their security deposit because oflost, misplaced or non-returned keys. This person would also need to be available to respond when a security code was not entered properly or the building was not properly secured at the end of an event.