CCP 04-08-2002 - Laserfiche WebLink

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T Memo to Mayor and City Council May 23, 2002 City Accountant/City Treasurer 2 . At the July 27, 1992 regular meeting, Council accepted the resignation of City Treasurer Frank Green, due to relocation, and approved the rccommendation to hire Mr. Post to fill the City accountant vacancy. The recommendation also included a description of the work Mr. Post performed during this period. A copy is enclosed for your information and review. At this same meeting, Resolution No. 92-54 was adopted allowing Mr. Post to transfer funds by telephonic instruction. The Resolution names Mr. Post as the City Treasurer. Resolution No. 92-55 was also adopted authorizing the City Treasurer, Mr. Post, to becomc one of the Signatures for Depositories and for Corporation Authorization. I have enclosed the job description for the current position. In my opinion, the City Accountant position and the City Treasurer are linked. Obviously, at the time, the City Council felt comfortable appointing one person to do both jobs. Mr. Post has been performing the duties related to both positions for the last ten (l0) years. Tn discussion with Mr. Post, he indicates that the City Treasurer position is one that should be re- examined by the Council. His opinion is that there are certain management fiduciary responsibilities above and beyond those of an accountant. He feels that this is a position that should report directly to the City Council. It is also his opinion that the position should also be able to comment directly to the Council on all management decisions. Tn consultation with the City Attorney, he indicatcs that there is no statutory "voluntary" Treasurer position with the City. The City does not have an Ordinance combining the position of the City Clerk and City Treasurer. The City can combine these positions, if desired, by Ordinance. I would arglle against this on the basis of the current workload of both positions (City Administrator and City Accountant/City Treasurer). . Options The Council can consider the following options for moving ahead on this issue: Option A: Find that the position of City Treasurer is separate and distinct from that of City Accountant and either create that position and determine separate duties and responsibilities for the position. Council could determine that it wants to combine City Treasurer duties with Clerk duties and create the position of Clerk-Treasurer. If Council chooses this option, and creates another position within the City, or combines it with the City Clerk, this would require a re-examination of the City AccOlmtant position. Everything from a revised job description to a revision in the pay equity points and the current salary range would need to be examined. .