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<br />. <br /> <br />. <br /> <br />. <br /> <br />ARDEN HILLS CITY COUNCIL MEETING MINUTES <br />APRIL 8, 2002 <br /> <br /> <br />'-Tf' <br />it <br /> <br />8 <br /> <br />Councilrncmber Aplikowski asked what typc of equipmcnt was nccdcd for thc Rccord Rctcntion <br />System. Mr. Pamsh replied they needed to digitize the plans. He stated it was State law that the <br />building plans be saved indcfinitcly. He indicated they wcre currcntly off-site and it was difficult <br />to locatc them when they were necdcd. He stated to digitize the plans would cost approximately <br />$8,000.00. Hc indicated if they went with a onc-station concept, which could rangc from <br />$5,000.00 to $10,000.00 and to scan large format documents, they would need a large format <br />document scanner, which was $7,000.00. He stated if they purchased this equipment, they would <br />not need to purchase the service of scanning because it could bc donc in housc; thcy would just <br />need to find someonc to do it. He stated there would be a hierarchy of needs, but digitizing the <br />plans would be a top priority. <br /> <br />Councilmember Grant stated they needed to ability to use the software and purchasing thc <br />software without the rcmaindcr of the equipment, was not a good value. He asked how much <br />was needcd to get this process started. Mr. Pamsh rcplicd they had some of the hardware <br />already, but a largc format scanncr would be a necessity. On a minimal level, it would bc <br />approximately $20,000.00, but this would not includc data input. <br /> <br />Mr. Parrish statcd this was something they had been looking at later this summer and it be part of <br />an overall technology plan for the City. <br /> <br />MOTION: <br /> <br />I <br />Councilmember Larson moved and Councilmember Grand seconded a motion to <br />approvc moving $130,000.00 of the operating surplus into Fund No. 408, "Land <br />and Buildings Fund", and Icave the remaining $35,000.00 in thc Gcncral Fund for <br />purchase of a generator. The motion camed unanimously (5-0). <br /> <br />B. Continued Discussion Regarding Staff Reorganization Plan <br /> <br />Councilmember Larson stated since the time the original organization chart had bcen prepared, <br />the chart had already changed. Hc requested discussion of this issuc to sec where the Council <br />was, and if they could not come to a conclusion tonight, then they necdcd to inform staff to move <br />forward with a proposal that the maj ority of the Council wanted to sec adopted. <br /> <br />Mr. Lynch presented the "Impact of Reorganization on Budgeted Salaries 2001 and 2002", and <br />"City Reorganization Chart" bench handouts. <br /> <br />Mr. Lynch stated there were still two positions that needed to be fillcd. The other positions had <br />been filled. He notcd the reason for the minor changes was to bring forward a change to the City <br />that allowed the City Administrator and staff to function in areas that seemed to make sense in <br />terms of thc service they werc providing to the general public, and also to bring forth a change <br />that would have the Icast impact in terms of numbers and dollars. <br /> <br />Councilmember Aplikowski cxpresscd concern about thc dollar amount. Shc statcd she had a <br />problem that the two positions were not equal in terms of pay and responsibility, and stated the <br />two new positions should bc morc equal. She expressed frustration that shc was still looking for <br />the absolute need for a second person at $60,000.00. She was hoping to be able to explore it with <br />City Administrator bcfore it was brought back to a public meeting. She stated her main conccrn <br />was that those two positions were not equal in terms of pay. She indicated this was a rnoney <br />