CCP 08-12-2002 - Laserfiche WebLink

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. . .. . . . . . . . . . . . . .. . . . . . . . . . . . . .. . . . Also attached as an appendix to this agreement is a summary of the Communications Plan to be implemented by DSU. This attachment illustrates the nature and scope of communications effort that will be completed during the course of the project. It should be noted that these costs also include the necessary communications associated with thc land transfer component of this dual track process. Phase One: Project Initiation, Background Studies, Research, Analysis and Mapping Dahlgren, Shardlow and Uban, Inc. During the first phase of the project, DSU will assist the City in setting up all of the project administration systems, including the completion of a detailed schedule of meetings, a complete communications strategy and plan, and intcrnal and external management systems. This will also includc deciding upon the final representation and selecting members of the Advisory Panel. DSU will design the format, prepare the materials and facilitate the kick-off meeting with the Advisory Panel, as well as initial meetings with the staft~ Planning Commission and City Council. Each of these initial meetings will include a complete description of the entire process and schedule with emphasis on the specific role and responsibilities ofthe group that is being met \ovith. When the City Council has approved the contract, DSU will launch the first major communications elements. This will include the project newsletter, a posting on the community web site and cable television, and press releases to all of the major regional newspapers, dcsignated local newspapers, as well as City Pages, the Minnesota Real Estate Journal, and others. This will include important information regarding the land transfcr process, as well as the master planning process. DSU will coordinate with the Development Team to both gather this information and get input and support for final copy. DSU will serve as the project team liaison with the Development Team and will attend regularly scheduled project coordination meetings. During the first phase, DSU and team members will conduct emissary visits with key leaders from the Metropolitan COlmcil, MnDNR, MnDOT, Rice Creek Watershed District and others. The purpose of these meetings will be to identify issues and concerns and to establish strong lines of communication during the study. During the first phase DSU will compile, research and summarize key inJorn1ation from all relevant past studies, including the Arden Hills Comprehensive Plan. The key information synthesized from this research will be summarized in text and graphics for presentation to project stakeholders and inclusion, as needed in the project materials and final report. 3