CCP 02-24-2003 - Laserfiche WebLink

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Memo to Mayor and Council February 20, 2003. Page 2 . Staff would like to explore two options and come back to the Council at the March 10th meeting with the preferred alternative. The first option would be to work with an adjacent community to "rent" a member of their finance staff. On a preliminary basis, staff has contacted the City of Shoreview to see if they have any potential interest. Staff would anticipate contacting the cities of Roseville and New Brighton as well. Roseville may be the. most logical fit as they use the same finance software as we do, Since we still have some converting to do to the new software package, this would be particularly helpful. Given our potential long term need, it may be more difficult for other cities to make a nine month commitment. Additionally, with the potential state aid cuts a strain may be placed on the aforementioned cities finance departments as they are asked to consider various options and alternatives. The second option would be to utilize the City's designated financial advisor, Ehlers and Associates, to provide the necessary services. Many of the employees are former finance directors who are familiar with governmental finance. Unless the Council has an aversion tq either one of the options, staff will evaluate both and bring back a recommendation for the March 10, 2003 meeting. From a financial perspective, this service is estimated to cost $21,600. This assumes 10 . hours per week at $60 per hour for 36 weeks. This expense would be allocated in the following manner: 30% General Fund 65% Sewer, Water, and Surface Water Management Enterprise Funds (30%-30%-5%) SOlo BDA The lack of salary associated with the vacancy will offset this expense. 2, Authorize additional compensation for Finance and Human Resources Assistant With the City Accountant/Treasurer position being vacant, many of the day-to-day finance responsibilities have been assumed by Finance and Human Resources Assistant Sandy Berres. Fortunately, Sandy has demonstrated that she is up to the task. In recognition of this additional responsibility, staff would respectfully request that 15% salary increase be provided until a replacement City AccountantlTreasurer is hired. The lack of salary associated with the vacancy will offset this expense. Requested Action 1. Authorize staff to pursue an agreement for temporary accounting services to be brought forth at the March 10,2003 City Council meeting. . 2. Authorize a 15% salary increase for the Finance and Human Resources Assistant until the City Accountant/Treasurer position is filled.