CCP 07-19-2004 - Laserfiche WebLink

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. . . CITY OF ARDEN HILLS PURCHASING POLICY GENERAL PHILOSOPHY The City of Arden Hills is committed to be responsible, prudent, and wise in spending the taxpayer's funds. The purchasing policy was developed by the City to be followed and enforced. It is difficult to identify every possible scenario in this document that might be considered prudent or imprudent. In addition, the city is cognizant of the value not only of the following spending policies, but also the public perception of prudence. The City employees should make every attempt to adhere to the policies and exercise good business judgment in spending. It is recognized that even the best policies will need to be revised periodically and modified as needed. PURCHASING POLICY: The City's policy is to purchase goods and services at the most cost effective and competitive rates, yielding the desired service, turnaround and value for the dollar. This practice must ensure the best utilization of funds, vendor selection, and adherence to ethical business practices including integrity, honesty, and avoidance of conflict of interest. SCOPE: This policy applies to purchase of goods or services that includes: competitive bidding, vendor selection, siguature authority, and purchase orders. COMPETITIVE BIDDING I. Purchases between $7,500 and $50,000. Purchases of goods and services must be competitively bid. At lcast, two written bids must be obtained from the vendors. 2. Purchases over $50,000 must be advertised as sealed bids. 3. Purchases at and over $2,500, but under $7,500. Obtain a minimum of two verbal or faxed bids from vendors. 4. No bids required for purchases under $2,500 It is not the policy of the City to accept the lowest bidding vendor. The acceptance of the bid may be based on a number of factors, including: Cost, demonstrated working Purchasing Policy M. Siddiqui, 7112/04 I