Laserfiche WebLink
<br />experience in the specific area, past experience with the City, and overall quality of <br />work. <br /> <br />. <br /> <br />Exception to this policy may be made in order to maintain continuity of services, their <br />in-depth knowledge of the City's operations or systems, and the uniqueness of the <br />services offered. Examples include, but not limited to: Auditing Services, Financial <br />Services, Engineering Services, Legal Services, Maintenance Contracts, Building <br />Maintenance, Architectural Services, and other similar services. Exception can also be <br />made if the project requires unique skills or ifbids cannot be obtained due to Jack of <br />interest from the vendors. It is the responsibility of the department head to document the <br />rationale for the vendor selection, particularly when the lowest bid is not accepted and/or <br />if a bid was only received or obtained from one vendor. <br /> <br />Svendinfl Not ReQuiring Council Action <br /> <br />AUTHORIZATION LIMITS <br /> <br />Individual <br /> <br />Expenditure Limit <br /> <br />City Administrator <br />Finance Director/Treasurer <br />Director of Operations and Management <br />Community Development Director <br /> <br />up to $ 7,500 <br />up to $ 5,000 <br />up to $ 3,500 <br />up to $ 3,500 <br /> <br />. <br /> <br />Note: All payments in excess of $7,500 must be approved by the City Council, unless the <br />project, in aggregate, was previously approved by the City Council. The department <br />director, along with the concurrence ofthe Finance Director, may delegate signature <br />authority to another individual in their department for a set dollar amount, which should <br />be significantly lower than their own signing authority. This authority must be in writing <br />and be kept in the Finance Department. <br /> <br />Items not requiring Council authorization prior to payment, but is part oJthe approved <br />budget and over the authorization limits as described above: <br /> <br />. Payroll and payroll related payments <br />. Employee Expense reimbursements <br />· Insurance Premiums <br />. Routine Operations (utilities, supplies, cleaning services, etc.) <br />. Items that were previously approved by the Council. <br />· Emergency payments or other payments to avoid late fees or interest charges. <br /> <br />1. Finance will process payments on a weekly basis. Payments that do not <br />require Council authorization will be issued on Fridays. <br />2. Payments that require Council action will be issued after the approval. <br /> <br />. <br /> <br />Purchasing Policy <br />M. Siddiqui, 7/12/04 <br /> <br />2 <br />