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_._ _ .. _ _ <br />_ <br />_ _ <br />_ _ __ _ _ _ <br />_. _._.. _. _. _ _ <br />_. _. <br />_ _ _ _ _ _ <br />_ _. _. _ <br />_. _ _ <br />_ _. <br />_ _ _ <br />__ _... <br />_ _ _ <br />_ _ _ _ <br />_... __. <br />_ _.. _ _. <br />_ _. __ _ _ <br />__. _.. _ <br />„ ,. <br />� <br />���"""r� <br />CITY OF ARDEN HILLS <br />COUNTY OF RAMSEY <br />STATE OF MINNESOTA <br />FINANCIAL POLICIES- <br />CITY CREDIT/CHARGE CARD PULICY <br />Pu ose <br />The City of Arden Hills will provide credit/charge cards to each department to make <br />work related purchases and payment of goods and services when demonstrated <br />efficiencies are gained. Use of the card for personal purchases is strictly prohibited. <br />Organizations Affected <br />All employees who have a City credit/charge card issued to them are subj ect to this <br />policy. Employees on administrative leave may not make charges to the credit/charge <br />card and must return card to their immediate supervisor upon being put on administrative <br />leave. <br />Procedure <br />1) Application for Credit/Char e Card <br />i. A department may request a credit/charge card for selected employees when <br />there is a demonstrated efficiency to be gained. The request for a City <br />Credit/Charge card must be made to the appropriate Department Head with <br />approval by the City Administrator. Upon approval, request is then made to the <br />Finance Director by Department Head. <br />11. Employee must sign an agreement with the City of Arden Hills regarding use of <br />credit/charge card. <br />iii. Employee agrees to comply with terms and conditions of the Associated Card <br />Service Cardholder Agreement and this Policy. <br />2) Purchases <br />i. Any purchase on the credit/charge card = be work related and not for <br />personal use. <br />ii. Employee is responsible for providing a receipt for each transaction and <br />attaching such receipt to the appropriate credit/charge card bill. <br />111. Any single transaction in excess of $1,000 must have prior authorization for the <br />City Administrator or his/her designated representative. <br />iv. Credit limit on individual cards is $3,000. Exceptions may be granted to <br />appropriate personnel. <br />v. Credit/Charge card shall only be used by person whose name is on the card. <br />3 ) Pa,yment <br />ihe City of Arden Hilis Page 1 10/7/2008 <br />