1A, Engineering 2009 Year End Review

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Engineering Joint Powers Agreement 2009 Summary February 4,2010 Page 2 of 3 • CIP Development: As requested by the City Council,we annually work on updating Arden Hills' 5-year and long range Capital Improvement Plan. To accomplish this,we have been utilizing the City's ICON pavement management database to establish funding scenarios for the management of the City's street infrastructure. Along with the development of this database,we utilized Roseville's GIS technician to provide graphical representations of the proposed CIP. This task also includes report preparation and attendance at internal staff meetings,City Council meetings and work sessions. • Attendance at non-project related meetings,which include weekly staff meetings,monthly JPA meetings, and all-staff meetings. • Arden Hills related training and seminars: American Recovery and Reinvestment Act(ARRA), ICON- Pavement management software,National Pollutant Discharge Elimination System Municipal Separate Storm Sewer System(NPDES-MS4) stakeholder meetings • General information requests,phone calls,and front-counter visits from residents, • Addressing issues regarding old projects,pre-2006, including outstanding permit requirements,drainage problems,utility concerns,pavement concerns, and workmanship concerns. • Proj ect File Management: Working with administrative staff on reviewing and organizing pre-2006 files. These files are vital to our ability to provide sound recommendations to the Council regarding proposed infrastructure improvements. • As-built Management: Arden Hills has two sets of as-builts one located at the Public Works Maintenance Facility and one set at City Hall. Over the years changes have been made to individual as-builts,and not carried over to both sets,as a result neither set is complete. Roseville has started work on consolidating these documents and creating a master set of as-builts and associated indexes for better record keeping. Once this is completed it will save both Roseville and Arden Hills staff time,and improve our accuracy at managing Arden Hills infrastructure. • GIS Mapping: we utilized Roseville's GIS technician to update and maintain the City's maps, including roadway maps,utility maps and park/pathway maps. • Municipal State Aid System management including required annual reporting and review,updating construction needs for the designated street segments, and revising state aid road segments when needed. • Erosion and Sediment Control Inspection: Arden Hills entered into an agreement with Ramsey Conservation District to complete the site inspections,however,the Civil Engineer reviews and issues each permit prior to projects commencing. Failed inspections also involve the Civil Engineer's time,to ensure corrections are made by the permittee or completed using the permittee's escrow funds. • NPDES Phase II Permit: Part of the City's NPDES permit and Storm Water Pollution Prevention Plan (SWPPP)is to complete an annual report form that is submitted to the MPCA.We provide the Public Works Director assistance in filling out the annual permit, completing permit requirements and annual reporting. • Drainage issues: Answer questions and provide assistance to Arden Hills staff and residents regarding drainage,wetland, and environmental items. • General assistance in the review of Planning related items. What follows is a summary of the hours that Roseville has provided to Arden Hills under the Engineering Services JPA.