8A, Resolution 2010-023 - Awarding Bid for the 2010 PMP

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To establish a total proj ect cost for the improvements, engineering and overhead costs need to be included. The non-assessable items include 20% for engineering fees. The assessable portion, the street improvements, includes a 37% overhead, which includes engineering and other administrative overhead costs as defined in the Assessment Policy. The City's portion of the proj ect costs are currently budgeted in the General Capital Fund and Utility Enterprise Funds (sanitary sewer, surface water and watermain funds). The following shows a breakdown and comparison of budgeted amounts, engineer's estimate, and contract prices. Project Cost Summary Fund Budgeted Engineer's Contract Estimate Prices Watermain Enterprise Utility $ 75,000 $ 148,392 $ 128,958 Sanitary Sewer Enterprise Utility $ 20,000 $ 139,562 $ 134,959 Surface Water Management $ 175,000 $ 167,557 $ 119,634 Utility PIR/Assessments $ 532,000 $ 741,257 $ 664,122 State Aid (street and storm sewer) $ 300,000 $ 0 $ 0 Total $ 1,102,000 $ 1,196,769 $ 1,047,673 The watermain and sanitary sewer improvements identified in the feasibility report have a greater estimated cost than what was included in the budget. The City will also need to utilize more funds from the PIR for the roadway improvements, since State Aid funds will not be used on this proj ect. The finance director has indicated that these funds currently h.ave sufficient balances to accommodate the increase. Resident Comments/Concerns Staff has received the attached correspondence from residents regarding their concerns about this proj ect. Council Action Requested Approval of Resolution 2010-023: Awarding the 2010 Pavement Management Program to T.A. Schifsky & Sons, Inc., of North Saint Paul, Minnesota, in the amount of $779,799.67. City Council Meeting \�1Vletro-inet.us\ardenhills�PR&PW�Engineering\Council_Actions\2010\4-26- l OMemo_2010PMP_AwardBid.doc Page 2 of 2