2010-11-24 CC Packet - Laserfiche WebLink

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Anoka County Inforinafiion Technology Usage Agreement Ail employees and agepts of vendors and contractors who will access Anoka County information teciinology in the course of their work • for Anoka Caunty (the County) are required to sign this document before accessing any computer system attached to the County network or attachiog any computer eyuipment Yo the County network. "Information technology" includes any computer, network, Internet access, electronic mail or other electronic systems used by the County. Vendor personnel have no expectation of privacy in any electronic communications, use oi County property, or Internet access. Tne County reserves the right to review, audit, or monitor any ' information technology used by veador personnel. Ali work sh�ll be performed by the contractor submitEing the proposat. Subconfractors wili not be allowed unless approved in advance by an a�ent ofthe Count,y. 1. Vendor personnel have no expectation of privacy in any prevent viruses and security reJ�ted problems. Vendor personnel clectronic communications, ❑se of County property, or Internet shall promptly report any virus or security related problem to the access. The Counry reserves the right to revie�v, audit, or Counry Helpdesk (763-323-5959). monitor any information technology used by vendor persom�el. 19. 7he County shal! not respousible for any damages to vendor 2. All vendor personnel shall use only accounts authorized by the computer equipment that may occur while installing or using County IT staff. software or hardware to connect to the County nenvork. 3. Vendor personnel may access only those resources for which 24. Vendor personnel may not copy any data and/or softtivare from arey they are specifically au�horized. County resource for personal use. 4. Vendor personnel are personally responsibie for safeguarding 21. County data and/or software shall not be removed from a County their account and iog-on information. Passwords shatl adhere to Building without prior written approval from the County. the following. 22. Vendor personnel may not utilize County computer s��stems or a. Passwords shall remain confidential. networks for any of the following reasons: b. Passwords shall never be displayed, printed, or othorwise a. Game playing; recorded in an unsecured manner. b. Intemet su�ng not required for their work activiry; 5. Vendor personnel are not permitted to script their user IDs and c. Non-related work activity; or passwords for log-on access. d. Any itlegal activity. 6. Vendor personnel are not permitted to allow another person to 23. Vendor personnel utilizing the network or Internet to move large log-on to any computer utilizing their, if provided, personal files should obtain prior approval from the County IT staff by account, nor are they permitted to udlize someone else's account contacNng the County Helpdesk (763-323-5959). to log-on to a computer. Authflrized system or service accounts 24. Vendor personnel are prohibited from intercepting or monitoring may be used by multiple people. network traffic by any means, including the use of network 7. Vendor personnel may not leave their workstation logged onto sniffers, unless authorized in writing by tfie Counry. the network while away from their area Vendor personnel may 25. Vendor personnel may not give out any County computer elect to lock the workstation rather ffian logging off when information to anyone. Excep[ion: other vendor personnel • leaving for very short time periods. needing the information to complete taslcs and who have signed 8. Vendor personnel shall get written approval from the County this agreement. Informaiion includes but is not limited to: IP prior to loading software onto any County computer. addresses, security configurations, etc. 9. Vendor personnel shall execute only applications that pertain to 26. All data storage media shall be erased or destroyed prior to � their specific contract work. disposal. 10. Venclor personnel shal! promptly repori log-on problems or any 27. Vendor personnel may not remove or delete any computer other computer errors to the County Helpdesk (763-323-5959). software without the written approval of the County. � 11. Vendor personnel shall promptly notify the County if they have 28. Veador personnel shall not attempt to obtain or distribute system any reason to suspect a breach of security or potential breach of or user passwords. security. 29. Vendor personnel shall not attempt to obtain or distribute door pass � 12. Vendor personnel shall promptly report anything that they deem codeslpasskeys to secured rooms at any County facility for which to be a security loophole or weakness in the computer network they are not authorized. to 1he County. 30. All equipment issued to vendor personnel will be returned in good 13. Vendor personnel shall not install or use any type of encryption condition to County upon terminution of the CountyNendor device or software on any County hardware, which has not been Personnet relationship. approved in writing by the Counry. 31. Vendor personnel may not use County information technology to 14, Vendor personnel shall not attach any device to the Count�• intentionally send or receive threatening, obscene, abusive, network without written approvat from ihe Counry. sexual[y expticit Ianguage or pictures. 15. Vendor personnel may not remove any computer hardware from 32. Vendor personnel are prohibited from causing County to break a Counry building for any reeson, without prior �vritten approval copyright laws. from the County. 33. Use by vendor personnel of any County information technology 16. Vendor personnel shall not delete, disable, or bypass any will acknowiedge acceptance of the above-referenced poticies. suthorized encryption device, or anti-virus or other software Any vendor employee who violates any of these policies shall be program, instelled on County hardware. subject to disciplinary action, including total removal from the 17. Vendor personnel shall not attach any nehvork or phone cables County project as well as being subject to (State) eivil and criminal to any County device without written approval from the County. liabiliry. 18. Vendor's computer equipment (i.e, laptops) being connected to 34. The Vendor wi11 enforce this agreement through discipline of their the County network must have County approved and updated employees should the employee intentionally violate any of the anti-virus and other related security soRware installed and terms of the above-referenced policies. enabled. The Vendor �vill �vork with the County to proactively • Mike Jeziorski Name Person Granted Access, printed Signature of Person Granted Access Date Czty of Centerville Organization Person Authorizing Access Date i 37