2014-10-08 CC Set Agenda w-Handouts

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• Establishes and maintains effective methods of communication with City personnel and City Council to effectively deliver City services. Participates in decisions relating to all matters affecting City personnel. • Organizes staff meetings and in developing overall policies and procedures for the City. External Relationships with the Public • Establishes a good working relationship with clear respectful communications with citizens, businesses,commissions, consultants and political subdivisions. • Provides for the representation of the City to external groups in ways which enhance the image of Centerville and serve the best interest of the City. • Assures open communication, encouraging residents and businesses to he heard by the Council. • Coordinates the preparation and releases of information for the public. Develops and discusses public relations material with Staff and Council, as required. Relationship with Council • Ensures that the Council is provided with complete, objective and reliable information and recommendations to establish sound public policy. • Keeps the Council informed on pending state and/or federal legislation. • Distributes written communications in a timely manner and prior to Council meetings. • Attends all Council meeting or designates an alternate. • May be required to attend after-hour meetings of Council, Commissions, etc., as assigned or needed. • Administer various grants that the City has received from the state and federal governments. • Perform periodic analysis of utility rates to assure the receipts adequately cover costs of the utility and that financial stability of these funds are maintained. Organizational Culture • Develops and maintains processes for employee involvement through participative management and open communication. • Develops and maintains,in collaboration with Department Heads, management processes which encourage open interactive communication between Staff and the Council. • Creates a working climate in which employees and encouraged to develop and achieve their full potential. Demonstrates by personal example desired standards of conduct and work performance. • Performs responsibilities in a manner which promotes dedication by the entire Staff to Council goals and objectives. Administrative Responsibilities • Supervises all duties of the City Clerk, ensuring compliance with City Ordinance and all other prescribed laws and regulations. • Supervises the conduct of all local elections and performs or delegates associated duties in accordance with County and State laws and regulations. • Develops and maintains understanding and awareness of federal, state, county and other governmental programs which affect the City. Keeps the Council informed on these issues. • Ensures the maintenance, updating and organization of the City's Meeting Minutes, Ordinance Book, Code Book and Financial account books. , 3A