2015-02-25 CC Minutes - Approved

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City of Centerville Council Meeting Minutes February 25,2015 Engineer Statz reminded Council that the City received bids just prior to the last Council meeting, lowest bid was $503,900.50 and the bid included all of the work being completed by the contractor which is different from last year's project where materials and labor were bid separately and Public Works completed some of the smaller work. Finance Director Paulseth noted that the City had $465,000 in special assessments, $90,000 in surplus from 2014 and $200,000 budgeted for streets in 2015. Ms. Paulseth felt that the funding was available even with the obligations outstanding for the CSAH21/Centerville Road project. Ms. Paulseth stated that funds would be utilized from the general fund along with the water and sewer funds associated with that project. Discussion ensued regarding the CSAH21/Centerville Road project and its cost of $700,000, funding coming from $300,000 general fund, $200,000 water fund and $200,000 from the sewer fund, concerns for overruns on the project, concerns for the downtown colored concrete intersection, street maintenance fund balance remaining at $100,000 and $200,000 being budgeted for the upcoming year which could delay further street upgrades and assessment amounts for last year's project($500) versus this year's amount of$525 and $15,000 remaining to be paid from the assessments of last years' project. Discussion ensured regarding the process for determining the assessment amount, the timeframe for accepting the bids, parade route, completion dates, no need for road closures or detours associated with the project and project differences from the previous year and this year not experiencing manhole versus roadway level problems. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to direct Staff to schedule a special assessment public hearing assessing each benefiting property $525 for the 2015 Mill& Overlay Proiect. Discussion ensued regarding raising the levy versus large special assessments to complete projects similar in the future, intent of obtaining all roadways in good condition within its projected period of time, Council Member Love's desire to levy for the projects versus estimating assessments or projecting amounts that may prove to be incorrect or not allow repairs in the future. Council Member Love opposed. Motion passed. 2. Res. #15-OXX—Relating to the Proffered Settlement Agreement by the White Bear Lake Restoration Association Relating to Regionalization of Municipal Drinking Water Supplies & Northeast Water Summit/Minnesota Department of Natural Resources Groundwater Management Area Project. Administrator Ericson stated that at Council's previous meeting, staff was directed to draft a resolution in opposition to the settlement agreement and reflect Centerville's position with the inclusion of the potential for impact on Centerville,Centerville Lake levels,and etc. Page 3 of 9