2017-01-25 CC Minutes - Approved

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City of Centerville Council Meeting Minutes January 25, 2017 Engineer Statz introduced Jonathan Simons, P.E. to the Council stating that he will be assisting him with projects in the future. Engineer Statz reviewed the letter that was prepared for Council reflecting the receipt of seven (7) bids for the work. Engineer Statz stated that typically the City has waited to determine whether the project is financially feasible, and following public input for the assessment hearing. He stated that the public hearing is required for the 429 assessment process and felt that with the receipt of seven (7) bids they were competitive. Council Member Koski questioned funding for the trail portion of the project. Engineer Statz stated that the trail portion would not be assessed to benefiting property owners; only the roadways. He explained that by State Statute, the City is allowed to assess the benefiting property owner the value of the increase to the home due to the project. He also explained that residents as a whole would be paying 20-25% of the project and in years past $500-$550 which has been acceptable to residents. Council Member King stated that he did not remember discussing where the funding for the trails would come from. Mayor Paar stated that trails are included in the Road Fund and that is where the funds will be expended from. Council Member King requested that a separate dollar figure be provided for the roadway portion and trail portions of the project. Mr. Simons stated that it would be about $50,000 for the trails but actual numbers would be available at Council next meeting. Council Member Montain suggested that the City work in conjunction with abutting municipalities or entities when completing trail projects as some of the trails intertwine. Council Member Montain stated that it would be disheartening to overlay a trail that connects to another community who does not believe it is a priority to maintain trails or have funding to do so. Engineer Statz stated that the City could attempt to do so, however it was important that Council understood that other communities and entities have different regulations regarding expenditures of funds. Motion by Council Member Love, seconded by Council Member King to Adopt Res. #17-005 — Receivin2 Bids, Ordering Improvement, Declaring Costs to be Assessed, Ordering Preparation of Proposed Assessment & Calling for a Public Hearing on 2017 Street Mill & Overlay Proiect as presented. All in favor. Motion carried. 2. State of the City Report — Mayor Jeff Paar Mayor Jeff Paar provided Council with a presentation of the current financial position of the City thanks to the City Financial Advisor, Northland Securities. He noted the important contributions of Centennial School District/Centerville Elementary, Centennial Fire District and Centennial Lakes Police Departments within the past year. He discussed the 2017 Mill and Overlay Project which includes several roads and trails. He stated that the majority of the funding 75-80% of that project would be made with Franchise Fees received from utility companies and the City's Road Fund. He also stated that the community is strong with events like Fete des Lacs thanks to the Centerville Lions and the Parks & Recreation Committee with their Music the Park Series', skate nights, 5K/8K Run/Walks, and other events. Mayor Paar reviewed available City owned properties that are currently being marketed for sale by broker Mr. Mike Brass, Colliers. He updated Council on new businesses coming to town like Ruffridge Johnson Equipment Company, Rumble Industries, LLC, Ready Landscaping, Inc. and a Lino Lakes company names Distribution Alternatives. He also stated that United Properties has an option to purchase all Rehbein property. He also stated that 866 homes are slated north of the City along CSAH54/201h Avenue North with construction in the Spring. He Page 3 of 5