2017-09-13 CC Packet - Laserfiche WebLink

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Hardware In general, the City will provide the hardware required for a Council/Committee/Commission member to perform his or her job duties. One (1) replacement will be provided if the hardware is malfunctioning or unit is damaged. Only Council/Committee/Commission members may use City computer equipment. Use of City equipment by family members, friends, or others is prohibited. CounciL'Committee/Commission members are responsible for the proper use and care of City - owned computer equipment. City computer equipment must be secured while off City premises; do not leave computer equipment in an unlocked vehicle or unattended at any offsite facility. Computer equipment should not be exposed to extreme temperature or humidity. If a computer is exposed to extreme heat, cold, or humidity, it should be allowed to achieve normal room temperature and humidity before being turned on. Software In general, the City will provide the software required for a Council/Committee/Commission member to perform his or her job duties. Council/Committee/Commission members shall not download or install any software on their computer without the prior approval of the City Administrator or designee. Exceptions to this include updates to software approved by the City Administrator or designee such as Dropbox, Google, Adobe Reader, and Adobe Flash. The City Administrator or designee may, without notice, remove any unauthorized programs or software, equipment, downloads, or other resources. Electronic Maid: The City provides Council./Committee/Commission members with an email address for work-related use. Some personal use of the City's email system by Council/Committee/Commission members is allowed and is consistent with all City policies. Council/CommitteeJCommission members emails (including those that are personal in nature) may be considered public data for both e -discovery and information requests and may not be protected by privacy laws. Email may also be monitored as directed by the City Administrator or designee without notice. Council./Committee/Commission members must adhere to these email guidelines: • Never transmit an email that you would not want your supervisor, other colleagues, or the media to read or publish (e.g., avoid gossip, personal information, swearing, etc.). • Use caution or avoid corresponding by email on confidential communications (e.g., letters of reprimand, correspondence with attorneys, medical information). • Do not open email attachments or links from an unknown sender. Delete junk or "spam" email without opening it if possible. Do not respond to unknown senders. • Do not use harassing language (including sexually harassing language) or any other remarks, including insensitive language or derogatory, offensive, or insulting comments or jokes. City of Centerville; Computer Use 46 9/5/2077 Page 2