2017-08-09 CC Minutes - (Approved)

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City of Centerville Council Meeting Minutes August 9,2017 anticipated that this would reduce the amount of paper and staff time associated with packets for respective meetings. IX. NEW BUSINESS 1. Proposed 2018 Budget Finance Director Paulseth reviewed a brief presentation with Council and stated that she would be available to meeting individually with Council if they desired. She stated that the 2018 proposed budget includes a 2.07% ($44,659)increase in property tax revenue; special assessment revenue would increase slightly and expected to be $200; licenses and permit revenue was expected to increase 2.52% ($2,900); charges for services (antenna leases, property rental, assessment searches and map sales is expected to increase 5.34% ($1,400); intergovernmental revenue is expected to increase $2.93% (8,488) due to Local Government Aid increasing and Police State Aid; fines and forfeits is expected to decrease 7.14% ($2,000); interest revenue is expected to remain the same with the total earnings budgeted being $13,000. She reported that the proposed budget for revenues for the General Fund was $2,685,870. Finance Director Paulseth reviewed the anticipated expenditures for administration with an anticipated increase of 5.93% ($17,700) due to COLA increases and professional services, education and travel; elections will increase from $500 to $7,800 due to 2018 being an election year; City Hall expenditures increasing $1,300 due to lawn mowing services; police and fire protection remain the same as in 2017; building inspections would also be affected due to COLA increases of$5,100; Mediation Services and Alexandra House funding is expected to remain the same; the Public Works portion of the General Fund will experience an increase of$10,600 due to COLA and lawn mowing services; streets will decrease by $1,000 primarily due to less use of salt and lower costs of fuel; Engineering expenses are anticipated to increase 100% ($20,000) due to potential for development and 2017 trend;park maintenance would also be affected by the lawn mowing services by an increase of $22,500; a minimal decrease of $200 for parks and recreation, however, Fete des Lacs was increased by $1,300 to manage the growing trend. Finance Director Paulseth stated Capital Outlay expenditures remained the same; Administration - $25,000; Public Works - $25,000; Streets - $200,000. She reported that the proposed budget expenditures for the General Fund was $2,685,870. She stated that the General Fund balance remains healthy assisting the City in is bond rating, fund balance poicy requires an unassigned fund balance of 40% to 50% of current expenditures which is $974,348 - $1,217,935 for the fiscal year 2018. She stated that overall, an 2.57% increase from the 2017 budget to the 2018 would be realized. Lengthy discussion ensued in regards to professional services versus engineering for Public Works, Administration, Parks, etc.; EDA start fund balance; lawn mowing services: escrows for developments/projects and whether both expenditures and escrows are shown; enterprise funds and rate studies; how salaries were being allocated to Enterprise Funds, actual or percentages; Council's request for the Public Works Directors review of allocations to determine if they remain appropriate; early voting and associated expenditures; Small City Aid assumptions and Page 3 of 5