2004-12-20 CC Packet - Laserfiche WebLink

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· The Employee must remain with the City for one year after completing the class/comse, orreimbu.tse the City for the total cost of any class take1i in the .prev1o'QS one-year period. Forms: Tuition Reinibursement fo.tmS ate ava.llab1efrom the Finance Ditecto.t. A photocopy of the completed Tuition ReimbutSemeD.t fonn will be placed in the Employee's personnel ,file. . Limit: No employee may receive in excess of $1,500 tuition reimbursement in any one calendar y~. The City.' COUncil may Waive this limitation in unusual circumstances where it is determined that there is a justifiable City need for an Employee to take additional schooling. 12.3 Travel Reimbursement The City Council may authorize ttavd at City expense for the effective conduct of City business. Authorization must be granted prior to incun:ing the actual expenses. Employees' so authorized will receivereimbu.tsemen~ for necessary and incidental expenses according to the tettns outlined in this policy and IRS requirements for an "accountable pJan." Receipts and/ or other verification of the expenses, which show the actoal cost of lodging, meals .and incidental expenses, ate required for reimbursement. A) Automobile Expense: When Employees are required to use their own vehicles to conduct City business or to attend approved tna1n1ng. the City will reimburse the Employee for mileage at a rate established by action of the City Council. The adopted rate will remain in effect until' a, change in rate is' approved. B) Overnight Travel: Lodging expenses include actual reasonable cost of lodging while away on approved travel or mining. The amount of reimbmsement for an individual attendee of a conf~ence or meeting will non:naJly be the least expensive single room rate available at the location of the conference, or the actual cost, whichever is less. C) Meal Allowance: Employees will be reimbu.tsed for meals, including taX and a reasonable gratuity, when on approved as~mP.ftt for the City. Employees WiD. be reimbw:sed for meals in connection with conferences and meetings only When the meals ate not included in the conference registration fee. In other words~ Employees ate expected to 'eat at the conference if meals ate provided. The ma-ftn,um allowable reimbursable expense pet meal will be set periodically by the City Council. For meal reimbursement to be considered' nontaxableu11der the IRS ttiles for an "accOu1ltable plai1," the meal expense ttlustbe in connection with an overnight stay and' a receipt must be provided. Reimbursement for meal expenses not in connection with an overnight stay ate taxable and will be reported on the Employee'sW-2 fonn. ~eal costs which ate not itemized and ate part of a conference or 28