2004-12-20 CC Packet - Laserfiche WebLink

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The fonowing procedures apply to all electronic media, data, and services, whiCh ate: . . A) Accessed on ot from City ptemises; B) Accessed using City computet equipment, or via City-paid a~ methods; C) Used in a mariner that identifies the indiVidual with'the 'City. 22.2 Authorization An Employee must sign a statement acknowledg1ng that they have read, un,detstand, and agree to comply with this policy. . No Employee will be authorized to use electronic, media ot semcesuntil they have signed the appropriate statement and .retumed it to the Personnel Office. 22.3 Inappropriate Material ~etaI: Electronic media may not be used fot knowingly fftn~itting, retrieving otsto~ of any comniunications of a ~1Tl1n~tOJ:Y ot hatassing nature, ot which ate detogatoty to any individual ot grouP, ot which ate obscene or sexually explicit, ot are of a defamatoty' o.r thteate1rlOg nature, o.r fo.r "chain lettets," o.r for any other pw:pose which i,s illegal o.r against City policy o~ detrimental to the City's teputation. mectronic media may not be Used fot personal use .relating 'to political, .religious, o.r personal financial ptofit. 22.4 Personal Use Limitations General: Electtonic media and SeMces ate primari1y fot City: business Use. T .11Tl1t~ occasional ot incidental use of'electtonic media (sending' or.receiving) fot personal, non-business pmposes done on the Employee'spetsonal time is ~tandable and accep~le - as is't4e case with. personal phone calls. However, Employees need to demonStrate a sense of resPonsibility and may not abuse the privilege. Such personal uSe must not consume large amounts of City .resourCeS. Employees using e1ect:rOnicrmedia and services fot petsonaluse waive any claims to privacy .regarding that usage. Any costs incw:.red by the Citf due to personal use (such as printirig costs, pet- minute Intemet 'fees or ceD.uW: phone:'cha.tges) must be paid by the Employee. Excessive petsonal use will be detetmined by the individual Employee's supervisor, arid may subject the Employee to disciplinaty action. Personal Software: Personal software can significantly impact the operation of City equipment. Consequently, the ins~tion and use of privately owned software is allowed only: when approved in advance' by the Technology Manager ot City Administratot.,.,This includes downloading sOftware from internet sites. Games ate not considered'to be appropriate software fot City computet equipment. Ifallowed, all petsonal, softw~ including screensavers and shatewa.re, must be legally purchased ap.d p.roperly licensed'to the Employee. A, copy of the license must be located in the Employee's office. 'Personal software and data may be .removed, Without warning at ,any time. The City is 'not tesponsible for the back-up ot teCOvety 42