2018-02-14 CC Packet - Laserfiche WebLink

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B. Recycling Services Contractors must detail in their response, the proposed per unit cost per month for collecting recyclable materials on a bi-weekly basis at dwelling units receiving garbage and refuse collection. The following describes the minimum service requirements. 1. Recycling services includes the collection, hauling, processing, and marketing of the items listed under Section I, B (Definition of Terms), No. 12, "Recyclable Materials". These materials shall be collected commingled, in roll-out carts supplied by the Contractor. Current recycling containers are owned by the City, so use of those will continue. Contractor shall be responsible for replacement containers and additions, all of which will become the property of the City at the end of the contract term. 2. Frequency of Collection - Recyclable Materials accumulated at residential properties within the corporate boundaries of the City shall be collected at least once every other week. Collections shall be done Mondays through Fridays in accordance with the schedule currently being utilized by the City. The day of recyclable Collection shall coincide with the day of garbage and refuse Collection. 3. Hours of Recycling Collection - Daily Collection hours shall not begin prior to 7:00 a.m. and shall not continue past 5:00 p.m.,unless prior permission is granted by the City. 4. Quantity of Recyclables—Attached tonnage history,Appendix E. 5. Rejection of Materials - Recyclable materials may be deemed by the Contractor to be unacceptable for collection if they are not prepared in accordance with both parties' mutually agreed upon standards. The contractor will be required to provide written notice on forms acceptable to the City. The notice shall inform the resident that Recyclable Materials are in an unacceptable condition for collection. The notice shall also give instructions for the proper preparation of Recyclable Material and the phone number of the Contractor and the City's Recycling Coordinator. The Contractor shall collect the unacceptable Recyclable Materials on the first occurrence. The Contractor can notify the resident of the proper procedure. Subsequent instances of Unacceptable Recyclable Material may be rejected;however,this shall be reported to the City. 6. The Contractor shall provide to the City tonnage reports based upon scale receipts for the total weight of each Recyclable Material collected including a statement of verification that the scale receipts reflect materials collected only in Centerville for the particular month in which reimbursement is being requested. The Contractor shall retain scale receipts for a period of time agreed upon by the City and the Contractor. The Contractor shall also provide the City a monthly compilation of the number of daily Collections of Recyclable Materials made in the City and the total number of collections possible. The City may withhold payments for recycling services pending receipt of such information. 7. The Contractor shall offer Dwelling Units a Major Appliance and Large/Bulk items pick-up service. These items must be picked up within three (3) working days (Monday through Friday) of a request from a Dwelling Unit. The Contractor shall bill the resident directly for this service. The City SHALL NOT be a partner to any such agreements. 8. The Contractor shall be responsible for the marketing of all Recyclable Materials collected and shall retain all sales proceeds there from. The Contractor shall not landfill or incinerate the materials collected for recycling without the permission of the City. All materials shall be recycled to the fullest extent possible. The Contractor shall do everything possible to maintain the integrity and purity of the Recyclable Materials. In the event of a substantial market change in any one of the recyclable commodities,the City or the Contractor may, at its option and upon written notice, request Centerville -Garbage RFP -Page 17 27