2019-08-14 CC Minutes - Approved

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City of Centerville Council Meeting Minutes August 14, 2019 Motion by Council Member Koski, seconded by Council Member Lakso to Approve the Consent Agenda as Submitted. All in favor. Motion carried. III. OLD BUSINESS 1. Downtown Street and Utility Improvements a. Presentation of Feasibility Report Ms. Kellie M. Schlegel, Stantec, provided an overview of the 2020 Downtown Street AND Utility Improvement Project Feasibility Study. She stated that the roadways in the downtown area were in rather poor condition, that the City had received grant funding to assist residents in municipal connection to the water system, the current roadway has little to no curbing and has drainage issues. She stated that the downtown roadways were identified in Pavement Management Plan of 2003. Some of the roadways were slated for 2004 and other 2010. Ms. Schlegel stated that the funding mechanisms for the program would be the street fund/bonds/assessments ($1,585,940); water main ($494,053) Grant/Water Fund; and Storm Sewer ($341,415) Storm Sewer Fund. She stated that no sanitary sewer improvements were being recommended as through the City’s regularly scheduled sewer televising program it appears not to be needed. The width of roadways were discussed along with five (5) parking areas/stalls for future construction along Sorel Street near Centerville. It was also discussed that the existing bituminous pathway along Sorel Street to the east of Centerville Road would be removed and replaced with a 6’ concrete sidewalk. It was felt that this would accommodate the proposed roadway better. Ms. Schlegel stated that assessments would be place on four (4) classes (Commercial, Institutional, Vacant and Residential) of properties within the downtown area. She also stated that the assessments are in accordance with MN State Statue Chapter 429 of which the City adopted an Assessment Manual which has been followed. She stated that the manual indicates that corner lots are assessed at 100% of the front foot rate for the short side and 20% on the side yard footage. She stated that an equivalent footage was assigned for one residential parcel which takes access through an easement. She also stated that vacant and institutional lost within the are to be assessed but that have no explicit right of access to the improved roads were not assigned an equivalent front footage. She stated that rates were based on a per front foot basis of $255/FF similar to other projects. Ms. Schlegel reviewed the processes if Council were to accept the report and order a public improvement hearing; authorize preparation of plans and specifications, hold the public hearing, approve plans and specifications, authorize advertisements of bids, receive bids, review bids/award contract and begin construction in the spring of 2020 with the entire project being completed early in 2021. Administrator Statz reviewed a proposed assessment roll with the Council stating that the same methodology for assessment has been used as the 2009 and 2013 Street Improvement Projects with an average per lot of $7,000 for the Peltier Lake Drive Improvement to $4,000 for Center Street Improvements. He stated that these two (2) project were different as the development were platted Page 3 of 8