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City of Centerville <br />Council Meeting Minutes <br />December 9, 2020 <br /> <br />Love and Council Members Koski, Lakso, Montain & Wilharber voted in favor. Motion <br />carried. <br /> <br />5. Metro I-Net JPA <br /> <br />Administrator Statz stated that for a number of years Metro I-Net has been contracted to provide <br />the City with IT services and prior to that we had our own server. He explained that in the past <br />this has been a program offered by the City of Roseville to serve cities, Police and Fire <br />Departments, and similar organizations. He stated that the City of Roseville no longer desires to <br />house the services and a Joint Powers Agreement has been drafted to allow all entities who belong <br />to the consortium to continue through a JPA. He reported that all members were in favor of this. <br />He stated that the consortium desires to continue to keep costs reasonable. He also stated that IT <br />changes on a daily basis and do we jump in for five (5) years. He stated that he believed that the <br />JPA is well-structured and something the City should take advantage of. He reported that the City <br />would not be heavily invested if they desired to cease the agreement. City Administrator Statz <br />stated that he believed that this was a good thing and well structured. Attorney Glaser stated that <br />the City would be a part of operating a new business and would require a Member of Council to <br />sit on the Board. He stated that it is nice benefit for the City. Finance Director DeJong stated that <br />this service has been going on for 20 years and has been a very stable organization and continue <br />with the group. He stated that he felt that it was in the City’s best interest to continue with the JPA <br />and services provided. He stated that there were no profit margins built in and at cost to member <br />cities which include salaries and no overhead built in and a much better deal than the commercial <br />market. He believed it was also a benefit for the City. <br /> <br />Council Member Montain stated that he was a part of the vote for the transition to work with them, <br />works with the on a daily basis and the best bang for the buck. Council Member Koski asked how <br />many cities. Finance Director DeJong stated that he thought there were 50 different agencies along <br />with Watershed Districts and other associations. He asked if it was difficult to cease and get out <br />of the JPA. Attorney Glaser stated that the City would forfeit the assets contained in the JPA but <br />as a new member you also assume them for free. He stated that notice must be given and the <br />timing that the budget is announced right before you have to determine whether to stay or provide <br />notice to leave is good timing and orderly. Council Member Koski asked if the $28,000 which <br />was $5,000 over the previous year was going to pay for the City’s services. Administrator Statz <br />fair jump from last year and reflective of a jumping off point and conservatism with budget and <br />this was a starting part and a choice made on an annual basis. The board of members will be <br />hesitant to buy a lot of stuff that you cannot get back if you leave. He stated that attempts are <br />being made to lease everything and all have same goal not to make difficult not to get out. Council <br />Member Lakso asked if there was a letter earlier in the year asking for members support on whether <br />in out of something like this. Administrator Statz stated yes. Council Member Lakso stated that <br />these services are invaluable and she is in support of this and the costs is fair. Council Member <br />Wilharber stated looks like 35 members presently in what he read but he had questions regarding <br />Section 4.1 which discusses Board of a Director. Administrator Statz stated that so far been <br />operating with a member of staff as voting on JPA. Directors shall be Chief Executive Officer <br />(City Administrator) and he stated that he designated Finance Director DeJong in his place and <br />they were fine with that. Mayor Love stated that he was slightly disappointed with the voting <br />structure but agreed with Council Members Montain and Lakso that it was a good thing for the <br />City. <br />Page 13 of 19 <br /> <br /> <br />