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City of Centerville <br />Park & Recreaon Meeng Minutes <br />August 2, 2023 <br />VI. NEW BUSINESS <br />1. Placement of additional Park Bench at Eagle Park via Resident Request <br /> <br />The committee members were informed that a townhome association adjacent to Eagle Park was <br />going to send a letter to the City Council requesting a park bench in Eagle Park. A resident of <br />that complex had indicated an interest to a committee member regarding the purchase and <br />installation of a park bench at Eagle Park, by the playground between the parking lot and the <br />swings. The approximate cost would be $2000 for the bench and about $100 for the installation <br />of it. Discussion ensued regarding the funding of this bench; whether it might come from <br />donations previously received from Amazon, Kwik Trip or the Lions Club as well as donations <br />from individuals or the townhome association. There are also funds in the P & R budget also that <br />could be used. Committee Members directed City Clerk Bender to send a letter to the townhome <br />association asking them if they would be willing to send a donation to help cover some of the cost <br />of a new bench. <br /> <br />Motion made by Committee Member Errickson-Grahek, seconded by Committee Member <br />Freiermuth to recommend to the City Council the purchase and installation of a park bench <br />to be located in Eagle Park, subject to location recommendation by Public Works Director <br />Palzer. Funding would be from donations previously received from Amazon, Kwik Trip and <br />the Lions Club, plus any additional donations received from individuals or organizations. <br />All in favor. Motion carried. <br /> <br /> <br />2. 2024 Contract Review & Prep for Ms. Nissa Larson of Running Ventures for her <br />September appearance. <br /> <br />Ms. Larson submitted a proposal for the 2024 Fete des Lacs Runs for the Committee Members to <br />th <br />review and make any modifications if desired. She plans to attend the September 6 <br /> P & R <br />meeting where she will provide a follow-up/review of the 2023 5K/8K Runs and answer any <br />questions committee members may have about the 2024 proposed contract. <br /> <br /> <br />3. Program Event/Cancellation Policy <br /> <br />There was a question regarding who is authorized to cancel each individual event that the <br />Committee is affiliated with i.e. Skate Night, Music in the Park, Main Street Market, Movie in <br />the Park, Fete des Lacs, etc. Currently there is no written policy as to who is authorized to <br />cancel an event and/or what the parameters are for the cancellation. The general rule has been <br />that organizers of the event and the City Administrator have the authority to cancel the event. In <br />certain incidents (Fete des Lacs), the Centennial Lake PD/FD recommendations are also taken <br />into consideration, or the authority is bestowed onto them to make the decision. Similar <br />authority/language is contained in all the Park Facility/Special Event Permits. <br /> <br />Page 4 of 6 <br /> <br />