2025-01-22 WS & CC Meeting Minutes - (Approved)

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City of Centerville City Council Work Session & Meeting Minutes January 22, 2025 would be a commitment to backfill her position or something like it (e.g. another full-time staff member). Mayor Golden stated that they could be looking at adding additional staff also. Council Member Kubat asked when this would start and it was stated March-April. Administrator Statz stated exactly, as he would remain at the city to complete the Planning & Zoning and Parks & Recreation packets. Motion by Council Member Rios, seconded by Council Member Kubat, to Approve the Leadership Transition Plan as Presented with the Addition of Leaning on Consultants (City Planner and Engineer). Parks & Recreation Committee Chairperson Heidi Errickson-Grahek requested to address Council. She introduced herself and asked if the committee was included in the Leadership Transition Plan with regards to Parks & Recreation Committee meetings being decreased as she had significant reservations about how often they met as events and issues come quickly along with planning. She stated that there are times when things are a bit slower and that would be when meetings are unnecessary. The Committee would like to reserve the necessity of having a meeting to themselves. She stated that the City Clerk attends the meetings, that there was a minute taker and that it should be the Committee’s choice as they need to be responsive with the work that they complete. Administrator Statz stated that when there was an opportunity to cancel a meeting, staff would do that. He stated that he did appreciate the Chair’s concern and that it was a valid point. If there was an opportunity to cancel a meeting, that would free up the Clerk’s time in preparing that packet and allow her to complete other tasks. Mayor Golden stated that EDA was specifically mentioned. Administrator Statz re-read that portion of the memorandum and stated that he thought it could be more specific as staff was targeting the Planning & Zoning Commission and the EDA because Assistant Administrator Lewis is a bit more involved in those rather than the Parks & Recreation packet. He stated that it will be all hands-on deck and if there was an opportunity that arose, it may happen. He also stated that Chairperson Errickson-Grahek made a great point as they do have timely events and summer was coming. Administrator Statz stated that he felt that staff was committed in having as many meetings as needed, but staff would look for opportunities to cancel them if not needed. Mayor Golden asked if the motion needed to be more specific in the plan as EDA is the only meeting mentioned. Administrator Statz stated that it stated, “as needed” and he felt that it was appropriate. Council Member Kubat stated that Council would hear from members if meetings were not held and there were needs. He also stated that there would be discussion at those meetings prior to a meeting cancellation. All in favor. Motion carried. 2. Executive Search Firm Proposals Mayor Golden stated that she had concern on whether the group had enough discussion earlier at the Work Session to decide this evening. Council Member Rios asked if the item could be tabled to an additional Work Session. Mayor Golden stated that scheduling of a Work Session for the February 12, 2025 regular meeting is on the Agenda as it would be one last Work Session opportunity while Administrator Statz was still employed with the City. Council Member Kubat stated that he would prefer to either go entirely internal or a full-blown search. He did state that he was aware that the discussion was not completed. Mayor Golden stated that she believed that the discussion was not finished. City Attorney Glaser asked if there was anything else Council wanted from staff or any other source. Council Member Rios stated that she would like references of the search firms as they would be helpful and good information to compare as the reference materials provided are not equal across the board for all firms. Page 5 of 16