2025-08-13 Open House, City Council & Closed Exec. CC Packet

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City of Centerville City Council Meeting Minutes May 28, 2025 if using bituminous, nine inches would be needed and if utilizing concrete four inches would be needed. Ms. Schlegel stated that if the road thickness was modified, curb and gutter would need reconstruction (approximately 200 feet). She explained that the third option would be to rehabilitate the existing interior culvert with steel plate liners, which would not necessitate any roadway modifications. She stated that there were concerns that it would decrease the water flow due to decreasing the openings of the culverts. Ms. Schlegel stated that this option would need thorough analysis by a qualified contractor. Ms. Schlegel also stated that the fourth option would be a complete replacement of the bridge. Ms. Schlegel said that they have had discussions with MNDOT, and this is their preferred option due to the deterioration of the culvert. She reviewed the costs, option 1 Î raising the grade with asphalt, approximately $335,000; option 2 Î raising the grade with concrete, approximately $325,000; option 3 Î steel plate liners, approximately $320,000; and option 4 Î replace the culvert, approximately $650,000. She stated that option 4 would be eligible for State funding. She reviewed the funding options available and stated that there are likely to be two sources of funding: local funds or State Bridge Funds. If the City wishes to pursue options 1 or 2, they would be funded by the Street Fund. She stated that currently there were no bridge funds available, but stated that the State legislature had regularly appropriate funds for bridges. As a city with a population of 5,000 or less, Centerville would be eligible for 100% of the engineering design and bridge replacement construction costs, less $10,000 match for engineering and $10,000 matching for construction. To be eligible for funding appropriation, engineered design and construction plans must be completed and approved by MNDOT. If funding is not available at that time, the project will be added to the waitlist. Discussion ensued and consensus was for moving forward with option 4. Motion by Mayor Golden, seconded by Council Member Koski, to have staff collect the information to move forward with option #4, complete reconstruction of the culvert so it can be shovel ready along with continuance of researching funding. All in favor. Motion carried. 2.City Hall Irrigation Interim City Administrator Lewis stated that the city had received a matching grant from Rice Creek Water Shed District (RCWD) for the installation of a reuse irrigation system to be located at City Hall. The estimated cost of the project would be $50,000 ($25,000 from RCWD and $25,000 from the city). She stated the project bids came in under $50,000. Ms. Schlegel stated that the project would utilize the stormwater from the pond behind city hall for irrigation of the lawn. She stated that staff had received quotes from two contractors to install the system (Irrigation Doctor, Inc. - $34,350 with an alternate quote for an additional $3,000) and (Peterson Companies - $41,720 with an alternate quote for an additional $4,806). Ms. Schlegel stated that in addition to the installation of the irrigation system, the city would be required to provide a power source for the system. The city received a quote from Aid Electric for the power source - $4,195. She stated that the grant also required that the design plan and specifications be prepared and signed by a licensed engineer or landscape architect. She explained that the total estimated cost of the project would fall within the $50,000 grant amount previously authorized by the council for either the base bid or the base bid plus the alternate. She also stated that the next step would be for the city to sign the grant agreement, request plans and specifications to be prepared and provide a contractor of the CouncilÓs choice along with a contract for services. Ms. Schlegel stated there would need to be an educational component and signage stating that the area was being irrigated from a storm pond similar to that at Laurie LaMotte Memorial Park. Page 5 of 8