2001-11-28 CC - Laserfiche WebLink

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VOTE: Ayes - 5, Nays - O. Motion carried unanimously. Council recessed to change the tape at 9:46 p.m. Council reconvened at 9:48 p.m. IX. CONSENT AGENDA 1. The City ofCenterville October 25,2001 through November 14, 2001 Expendi tures. 2. Centennial Fire District Expenditures Motion bv Council Member Nelson. seconded bv Council Member Broussard Vickers to approve the Consent Agenda as presented. All in favor. Motion carried unanimously. XI. COMMITTEE REPORTS Council Member Capra indicated she had a question on the financial statements and then indicated she had been told some items were coded wrong. She then asked if it would be possible to have correct information by the November 26, 2001 budget work session. Ms. Moore-Sykes indicated that Staff is working on the numbers and she had asked Theresa to print an audit for all the departments. She then indicated that she went through line by line to see why some items are excessively over budget and it appears there have been a number of coding errors. She further indicated that she would like to change the billing process to require that the billings be submitted to the department heads for review and coding before being submitted for payment. Council Member Broussard Vickers indicated it would be helpful for department heads to see the invoices and it would help with coding. Ms. Moore-Sykes indicated she thought the change would ensure a more accurate quarterly report. Council Member Capra commented that the quarterly report is not right and the accounting and financials of the City are a disaster. Ms. Moore-Sykes indicated she is attempting to get a handle on the issues. Council Member Nelson commented that it is the middle of November and Council has not seen the numbers to know where the City is with its budget. Ms. Moore-Sykes indicated that she was entering week four of her employment with the City and she is still having fUll. Page 24 of 25