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<br />by-laws would instruct committee members that they make recommendations to Council <br />and do not make decisions on their own. <br /> <br />Council Member Broussard Vickers indicated that she never looked at the by-laws when <br />she was on a committee and still knew what was expected of her. <br /> <br />Council Member Capra indicated that when she joined the EDC she never got by-laws <br />and said that she felt it would be good procedure to provide by-laws to the committees to <br />make sure they know the rules. <br /> <br />Mayor Swedberg indicated that Council has a lot of budget work right now and is also <br />dealing with the deferred compensation issue. He then suggested postponing this item <br />until a quieter time of year. <br /> <br />Council Member Capra indicated she was willing to come up with a basic draft of a set of <br />standardized by-laws for the committees to present to Council for discussion. <br /> <br />Council Member Nelson indicated she would like to see the City present a standardized <br />set of by-laws to its committees. <br /> <br />City Attorney Hoeft indicated that the City had no requirement for by-laws but said if <br />Council wishes to use them as a way of achieving consistency it is fine to do so. <br /> <br />Council Member Capra commented she feels that committees need to know they are <br />bound by open meeting laws in order to avoid any sticky situations. <br /> <br />Mayor Swedberg asked how much of the City Administrator's time Council Member <br />Capra was asking for. <br /> <br />Council Member Capra indicated she did not need any time from Ms. Moore-Sykes and <br />said she is willing to do the work herself. <br /> <br />Council Member Capra and Council Member Nelson agreed to work on the draft of the <br />by-laws and said they would report back to Council in the near future. <br /> <br />Council Member Broussard Vickers indicated that the Planning and Zoning Committee is <br />very busy and will hold several public hearings at its next meeting. She then indicated <br />that notice was sent to the entire City for the Ordinance #4 amendments but some of the <br />envelopes were delivered without the notice inside. <br /> <br />City Attorney Hoeft questioned whether City Ordinance reqUIres that residents be <br />notified by mail. <br /> <br />Council Member Broussard Vickers suggested it may be necessary to continue the public <br />hearing from Planning and Zoning to Council. <br /> <br />Page 21 of23 <br />