2006-06-07 P&R Packet - Laserfiche WebLink

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... Parks & Recreation Committee Meeting Minutes May 9, 2006 The contract calls for three (3) representatives for each performance. The Big Top is being raised at 9:00 a.m. on Circus Day and Committee Member Amundsen has worked with CentervilIe Elementary representatives to invite classrooms to view the tent being raised as a field trip. The Circus sent educational packets for this purpose. The committee scheduled a committee meeting specifically for Circus business on Tuesday, May 16,2006 at 6:30 p.m. at City Hall. Chairperson Peterson contacted Mr. David Vickers who agreed to supply his manure hauler and dispose of the manure. Waste Management will supply the garbage receptacles at no cost to the City. Laurie LaMotte Memorial Park Plav Structure The play structure for Laurie LaMotte Memorial Park has been ordered, but the committee held off on ordering material for the fall zone waiting for further bids on the recycled shredded tire material. The committee has $45,000 in the Parks & Recreation budget allocated for the play structure, as well as $12,150 in donations, totaling $57, 150 for this project. The play structure order was $36,920, leaving a balance of $20, 230. Chairperson Peterson is looking at contracting the excavating of the site outside of PubHc Works, which will cost additional funds. The committee feels strongly in using recycled materials in this park. Three bids were received for the shredded tire materials. A bid from Landscape Mulch was considerably less expensive, but was not ADA accessible and could not be used. Committee Member Seeley was working with a representative from Rubberific Mulch and was quoted $14,547.72 for 50 cubic feet of product which would cover 4353 square feet at 4" depth (will protect up to 8' fall). This included shipping & handling. This company is out of Missouri. The third quote was from MinnesotalWisconsin Playgrounds, the Satlle company the play structure was ordered from. Their previous quote was much higher, but Chairperson Peterson requested the representative view the quote from Rubberific Mulch and see if they could be more competitive. The last quote from MinnesQtalWisconsin Playgrounds was for $13,280, plus tax of $863.20 totaling $14,143.20. Conunittee Member Seeley stated as helpful as the representative from Rubberific Mulch was, even with the quotes being close; she would prefer to keep the business local. This amount includes shipping, but the product will need to be installed by Public Works or volunteers. The following motion was made: Motion was made by Committee Member Amundsen, seconded by Committee Member Seeley to recommend City Council accept the quote from MinnesotalWisconsin Playground, faxed on April 24, 2006, in the amount of $14,143.20, for 20 tons of Cocoa Brown shredded rubber product to cover 4353 square feet for a depth of 4" for the fall zone under the play structure at Laurie LaMotte Memorial Park. All in favor. Motion carried unanimously. IV. ADJOURNMENT Motion was made by Committee Member Amundsen, seconded by Committee Member Merkel to adjourn the May 9, 2006 Parks & Recreation Committee Meeting at 8:00 p.m. All in favor. Motion passed unanimously. Transcribed by Kim Stephan 30f3