1999 CC Minutes - Laserfiche WebLink

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tonnage goals. However, the exact fund amount the City receives is not guaranteed. Motion by Mayor Wilharber and seconded by Ms. Nelson to approve the 1999-SCORE Fund Budget as presented. Motion carried unanimously. Teresa Bender - Deputy Clerk/Treasurer Ms. Bender was present to discuss financial reports and she distributed several financial reporting examples. Ms. Bender eXplained that the Banyon software is limited to specific types of reports. However, several cities use Banyon and the financial reports that can be created. Ms. Bender noted that in the case of particular items of interest a spread sheet could be developed and provided for the Council. Ms. Nelson suggested to the Council a financial statement that disclosed the year to date figures and detail of employee hours/overtime. The Council favored the year-to-date budget reports, but preferred a condensed form of each general account and employee account. Ms. Nelson indicated she would work with Ms. Bender to come up with a suggested financial statement for the Council. Ms. Nelson highlighted recommendations: * Purchase a printer which handles larger work loads in less time and is quieter. * Print one bill for both water and sewer. * Purchase two stamps; one invoice stamp and one paid stamp. *Use standardized time cards to eliminate transferring each employees hours on separate sheets from the original. Ms. Nelson discussed the possibility of purchasing an "Open Payable" module to the Banyon software (cost $395) which would allow invoices to be entered without actually printing a check. Mayor Wilharber asked what action needed to be taken. Ms. Nelson indicated she wanted the Council's support for the recommendations and then suggested the details and implementation be left to the Administrator and Deputy Clerk/Treasurer. The Council favored the year-to-date budget reports and the purchase of a new printer, but preferred a condensed form of each employee account. Dave Nyberg, HR Green - Floodway Reduction Mr. Nyberg gave a brief overview of the floodway reduction process and touched on a letter dated January 22, 1999. The Council explained the Lake Area Utilities (6995 20th Avenue) property was a potential site for the public works building. Mr. Nyberg explained the property drainage status and that in 1993 a culvert was installed under CSAH 54 to allow drainage to the creek, thus mitigating the water from the property. In addition, the application process to remove the prospect site from the floodway status is lengthy and removal from the floodway is not guaranteed. Also, removing the floodway status from the property does not remove the property from the floodplain status, but according to City Ordinance construction and improvements are 2