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Helmbrecht reported Staff expressed an interest in having dinner with the Council and Staff then have a holiday party with committee members and volunteers. The dinner with Council and Staff will be held at the Lake Elmo Inn and the party will be held at the End Zone in Hugo. The End Zone will supply a DJ at no cost and supply an hors d'oeuvre buffet. The buffet would cost approximately $125 to $245 depending on the turn out. Furthermore, decorations would add a nice touch. Councilmember Helmbrecht requested $350 to cover the buffet and decoration costs. MOTION by Councilmember Brenner to approve the expenditure of$350.00 for the holiday party. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. COMMITTEE REPORTS Mayor Wilharber reported he received notice that in March, Northtown Mall will be hosting the Anoka County sponsored Northern Exposure '98. This is an exhibit arena to give opportunity to Anoka County, Anoka County Cities, and affiliates to share new ideas and progresses. Mayor Wilharber inquired on the ambulance issue progress. Councilmember Powers indicated she is investigating the issue. Mayor Wilharber questioned Council and Staff if a representative from the City attended the Cable Meeting. Ms. Gaustad replied she did and will give a report on a later date. - ADMINISTRATORS REPORT Asyst Utility Billing Software Mr. March summarized the benefit and cost savings of the Asyst utility billing software. At the cost of$1,386.25, the Asyst software is rather inexpensive compared to other similar systems. Currently, the City pays .17 per utility bill mailed. However, the new mailing savings and time saving will cause the City to recover the software cost within three years. MOTION by Councilmember Helmbrecht to authorize Staff to purchase the Asyst utility billing software for $1,386.25. Motion seconded by Councilmember Buckbee. Motion carried unanimously. Administrative Variance Mr. March briefly described lot 4, block 5 (Acorn Creek II) is too small for the minimal requirements in a R5 zoning which was Council approved in 1995. Mr. March added, the lot requires an easement on the west side of the property, too. Therefore, Mr. March requested approval to do an administrative variance on this particular parcel to allow the lot size and require an easement. MOTION by Councilmember Buckbee to approve an administrative variance for Lot 4, Block 5 of Acorn Creek II, as per the Administrators recommendation. Motion seconded by ~ 7