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July 13, 2001 Emergency Council Meeting Minutes consumes and takes away from her day-to-day responsibilities. Ms. Bender stated that she proofs Council and the Planning and Zoning meeting minutes, completes Fete des Lacs and the Ad Hoc Communications Committee meeting minutes. How much time is consumed by these functions and current Staff is already overloaded. Council Member Capra stated that she had spoken with Ms. Bender previously and mentioned the fact that Council had previously tabled a request for a Receptionist and Mr. March stated that he would forward a recommendation to Council. Council Member Capra stated that she believed this would be forwarded prior to the next budget was set; as far as hiring Staff. Council Member Capra stated that she believed, based on the accounting firms report, that current staff is capable of completing the accounting functions; however, being in a small office, answering telephones and completing other tasks is taking them away and it is extremely difficult to work with numbers and have interruptions. Council Member Capra stated that she did not desire a Receptionist be hired because she desired that the individual have more responsibilities than answering the telephone. Council Member Capra stated that she desired that a Clerk be hired, someone that would have more responsibilities than someone who just answers the telephone. Council Member Capra felt that same would be a waste of tax dollars. Council Member Nelson stated that she felt that the new City Administrator would have staffing recommendations. Council Member Capra stated that she would not have a problem with securing a temporary individual to assist in answering telephones, etc. Discussion ensued in regards to Council's previous motion to hire an intern, Mr. March training same and the need to ascertain if Mr. March had offered the position. Council Member Broussard Vickers felt that Staff could direct the intern in terms of projects that are on going. Council Member Broussard Vickers felt that the City had an individual that was qualified and willing to work for the fee previously discussed, the City has projects even if that means answering the telephone, etc. Ms. Bender would direct the intern as to duties and responsibilities as Staff needs require. Council Member Broussard Vickers stated that to the end that Staffs current time is being consumed by Committees/Commissions, same cease immediately. No more projects for Parks and Recreation, Economic Development and Fete des Lacs, until Staff and Council are able to provide assistance in these areas. If this means that the committees slow down so be it, the committees are here to provide input and advice; other than Planning and Zoning which has more legal function because of plats, etc. The remaining Committees wait, any Committee that consumes Staff time demand ceases now and Staff concentrates on administrative, day-to-day operations. Council Member Broussard Vickers felt that there was no reason why Council could not go to those Committees and inform them that we are experiencing a shortage of Staff, you can not have Staff time anymore, you can do your own research, copying, even if it would mean no more Staff time spent at meetings for minute taking or liaison so the City does not have any lost time out of the office due to the use of compensatory time because Staffhas been at a meeting. Council Member Broussard Vickers felt that for two (2) or three (3) months it is not an issue. Most of the issues on the table with Committees can wait. Council Member Travis stated that he felt is was a very good suggestion; however, same may irritate some people but during the interim you have to. Council Member Broussard Page 4 of 15