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July 13, 2001 Emergency Council Meeting Minutes evening time for the interim, effective immediately. Council Member Broussard Vickers felt that anyone who is currently within the office should be offered to increase their hours to full time. Discussion ensued in regards to Ms. Jill Lien being the only individual that is currently part time. Council Member Broussard Vickers stated that if Ms. Lien desires to work forty (40) she should be authorized to do so. Council Member Travis questioned whether there would be benefit requirements that would need to be met with same. Ms. Bender stated that Ms. Lien is currently % time and receives overtime compensation for hours exceeding eight (8) in a day. Council Member Broussard Vickers clarified by stating over eight (8) in a day, but if she were not over eight (8) hours in a day, she would receive straight time. Ms. Bender concurred. Council Member Broussard Vickers questioned whether Council could make a temporary employment offer for an additional eight (8) hours per week or however many the remaining Staff works, at her same pay, with not extra benefits for full time if she is interested. Council concurred that this could not be done and that all benefits needed to be the same for all employees of the same part time or full time status. Council Member Travis questioned whether Ms. Lien has desired to go full time in the past. Ms. Bender stated that Ms. Lien has not in the past; however, things may have changed. Council Member Broussard Vickers felt that Ms. Lien should be offered full time employment. Council Member Nelson stated that with temporary agencies, sometimes you can get an individual long term as far as like two (2) or three (3) months; the same person, once you have trained them they come in and do the work, it's a temporary thing and you do not have to provide benefits to them. Council Member Capra stated that actually they prefer same. Council Member Broussard Vickers stated that ifwe have each Staff person working even two (2) to five (5) hours on Committee work, same is immediately gained. Council Member Broussard Vickers stated that she believed Staff is very close to this. If Ms. Lien is interested in working forty (40) hours a week; even temporarily, not even forever if just a short period for whatever length of time she would be willing, that is another gain right there and another twenty (20) hours of Staff time pretty quickly if Council does some of these temporary measures so that over the next week or two (2) operations are fine. Council concurred. Council Member Broussard Vickers requested that Mr. March participate in an exit interview. Council Member Broussard Vickers wanted to ascertain exactly what made Mr. March leave. Mayor Swedberg stated that a third party may assist in this process and the League of Minnesota Cities (LMC) may be able to assist in same. Council Member Nelson questioned Council Member Broussard Vickers' feelings on an executive search firms or any interim City Administrator. Council Member Broussard Vickers stated that she would like to place an advertisement in the Sunday paper. Council Member Travis stated that he would like to place advertisements in the League Bulletin and the Sunday paper prior to expending funds for an executive search firm. Council Member Broussard Vickers stated that the advertisements should be run just once to see what is generated from same and felt that it would cost 20,000 to 40,000 dollars to secure an executive search firm. Council Member Nelson corrected same by stating $20,000. Council Member Travis stated that he had spoken with Mr. Tom Wilharber and his reluctance, he stated that if Council desired to complete the search themselves, be prepared that they could go through one (1) or more Administrators. However, that is not the end of the world, Council is determining to spend a large amount Page 6 of 15