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July 13, 2001 Emergency Council Meeting Minutes Council Member Nelson stated that the reason this meeting was called was that Council Member Capra had e-mailed her stating that she had received several Staff calls concerned about the interim, and would an Emergency meeting be in order. Council Member Nelson concurred and contacted Ms. Bender to arrange same. Council Member Nelson stated that Council does want Staff to understand that Council does have a plan and they can rest assured in their jobs. Council Member Broussard Vickers questioned Ms. Bender whether she and Mr. patzer could forward the information to Staff or would Staff prefer a meeting with Council. Mr. McPherson felt that a Staff meeting with Council would be preferred. Discussion ensued regarding the Mayor being out of town the following week, etc. Council Member Broussard Vickers questioned whether Council could set Monday evening or Tuesday evening for a Staff meeting with Council and whichever Staff would care to be there. Council Member Nelson stated that if Council could be with Staff it should be as early as possible before they go home. Discussion ensued regarding proper posting of the meeting; cable channel, vestibule and sign out front, the definition between Emergency and Special meeting, members schedules, etc. Consensus was that Council would meet on Wednesday, July 18, 2001 at 4:00 p.rn. and three (3) members would try to make the meeting. Council Member Broussard Vickers stated that if any Staff person contacts any Council Member, the entire Council is notified with the name of the person that has been notified of exactly what the problem was so that all five (5) of the members have all contact from all individuals. Council Member Capra questioned whether same needed to be filtered through Ms. Bender, Council cannot share information without same being public. Consensus was that the items could be e-mailed to her and then forwarded to all Council Members. Council Member Broussard Vickers felt that if Staff desired to speak with a Council Member there are aware of same. Council Member Broussard Vickers stated that Staff should be notified right away on Monday, in writing, that they are certainly able to Council, but if they do, they need to be aware that everything they say and who they are is simply going to be notified to all Council Members. Council Member Nelson concurred. They may find one (1) person easier to talk to or not, but then at least every one is in the loop and has the same information. Council Member Nelson stated that usually when she speaks with someone, she writes down a conversation report, City or her own business conversations. Page 13 of 15