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, , , It City ofCenterville' . February 13. 2002 Council Minutes .Mayor Swedberg corrected something that was in a memo that came to Council where he was quoted as saying that in June the auditor's answer was not conclusive. He then clarified that what he meant to say was that the minutes were not conclusive but it was conclusive in the audit report. Mayor Swedberg indicated that Council was being asked at this meeting to draw down the general fund to eliminate the deficit funds. Council Member Nelson pointed out a correction in her memo and indicated that the City is paying the Clerk!freasurer $38,338 without overtime rather than the $42,000 figure mentioned in the memo. Ms. Bender pointed out that figure is the budgeted amount not what she is being paid. Council Member Capra asked whether Council was open to having Staff contact Ms. Cindy Hobscheid, 7277 Old Mill Road, to provide the requested information concerning Staff job descriptions and the time required to complete tasks. Council Member Broussard Vickers indicated Staff could provide her with the job descriptions if they are available but said she did not want any more Staff time spent on the matter. Mayor Swedberg and Council Member Nelson agreed. Council Member Capra asked whether Staff had a job description that could be forwarded. Council Member Broussard Vickers indicated that Staff should make Ms. Hobscheid aware that the job description may not be current. Council Member Capra clarified her position as outlined in the memo sent to Council. She then commented she is not in favor of eliminating any staff members but believes there is a need to restructure the staff and add a person to help out. She then indicated she would like to see the salaries for the public works person and the budgeted administrative position be combined to provide a salary for a treasurer's position. She further commented that she did not feel that it was fair to have asked Ms. Bender to perform both tasks because she does not think one person can do both jobs justice. Council Member Capra commented that she did not feel it was possible for the person working with numbers to be getting up to answer questions at the window at the same time. She then commented that Council bas an obligation to the taxpayers to make sure that the funds are tn8naged appropriately and said she is tired of asking Staff if there are funds to do something and having nothing to show if those funds really are available and where they would be coming from. She further commented that the GASB34 reporting would need to be done in 2003 and the City needs to be prepared for that by upgrading and updating the computer system to provide better financial information and hiring a treasurer. Page 13 of25