2002-06-26 CC Packet - Laserfiche WebLink

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.JUN-20-~~2 15:51 LEAGUE OF MN CITIES P. HY21 · ., Employees'should be aware that any data stored is subject to government data practices statutes which cen make the text accessible to the public. Therefore, sensitive or personal documents or m8S$ages should not be sent or stored on the computer system. · The City. as well as individuals outside the Richfield organization, have the ability to track the Internet sites accessed with the City of Ricflfield account. · When Sendln~ e-mail messages, users should exercise cautIon in determining what information to include, l)ecause the receiving party has the ability to forward the message anywhere in the world. MANNEROFCOMMUN~TION Employees are expected to communicate in a professional manner that will reflect positively on them and the City of Richfield, " . EMPLOYEE DISCLAIMER When the e-mail and the Intemet are used, employees must remember that they, through theIr association with the C[ty, must clearfy state that the views presented In the message are not to be taken as "official" government pOlicy. City users shall not repl'eient themselves electronically to otfiers as the 'officfa'" representative of the City unless explicitly authorized to do so by the City. pueLle RECORDS E-mail is a public record and subject to public record regulations with respect to fns!)eCtlon and disclosure, and scheduled retention and disposition. E-mail should be deleted according to the Records Retention Schedule. . ' " '.. CONFIDENTIAUTYIPRIVACY. Employees who use electronic systems and/or tools provided by the City of Richfield cannot be guaranteed absolute privacy or confidentiality. SYSTEM INTEGRITY City employees shall virus soan all e-mail attachment and files downloaded from the Internet.. '. COPYRIGHT Employees should make a practice of contacting the OWner of a copyriQht in the use of material found on the Internet and request permiSSion f?r the propoSed use. ' . ACCESSAUTHORaATION At the beginning or end of City emrloyment a form to add or remove the employee from the electronic mall system wil b$ signed by the employee's Department Director Md submitted to Data Processing. This form is available from Human Resources. POLICY VIOLATIONS . Violations of this policy will subject the employee to disciplinary action up to and including diScharge from employment . ..