2002-06-12 CC Packet - Laserfiche WebLink

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. Page 2 May 3, 2002 The following are recommendations for the city's PC and netY.ork environment 1) Standardize the WOI1<sla1ions and operating systems. This would reduce the amount of labor involved in maintaining diverse systems. 2) Purchase a file server with Windows 2000 server operating system. This lM:lUld increase speed, seculily, fault tolerance, and give a central point of management. 3) Purchase of Exchange server software and clients licenses for the file server. This would allow the city to take advantage of greaier email and scheduling capabilities. 4) Purchase Antivirus software for all PCS and the file server. A network version of Antivirius software V\{)IJld automatically download new virus definitions and distribute the new definitions to end lJ.."Elr peS. 5) Upgrade the ne!woI1< archffecture to 100 MB. 6) Purchase of a backup solution and 30 tapes and establish a grandfather rolalion method that would perform full backups on the server and all Pes. 7) Establish a standard conflQUration for all. workstations and establish a standard replacement program. Most cities budget a four-year replacement program on all workstations and three-year replacement program on all servers. Note: Servers operate in a 24 * 7 environment Replacement of these servers every three years is critical for reduction of added costs associated with hardware and software failures. Current PCS purchased should be a minimum configuration of a Pentium 4 1.7 GHZ with 256 MB of memory and a 20 GB hard disk with a 19-inch monitor. The minimum PC in use currently should be a Pentium 400 with 128 MB of memory. All PCS should be utilizing WINDOWS 2000. 8) Establish the servers and PC replacement program, new applications into the cities ClP bUdget New application purchases can account for high costs as the city continues to grow. Example of new applications would be GIS, Permit Systems, utility billing systems, new finance systems. Software licensing: Software licensing and maintenance is an important aspect for the Centerville. Microsoft has changed the licansing structure to eliminate upgrades credits. Effective July 31, if your organization is not under a maintenance program any purchases of products will not be allowed to use any prior products for upgmdes. The good news is under a maintenance agreement; when new releases occur you automatically obtain the newest release. This allows you to always have the newest version, which in tum reduces compatibility issues with other organizations. Another benefit of the maintenance program is budgeting, the maintenance fees are Iypically 1/4'" the cost of the purchase price. This is an easier to budget then purchasing the entire product every three to four years. Centerville C?fl purchase Micrcsoft software under the State of Minnesota's select agreement. Purchasing software under this agreement entitles you to the highest discounts normally not available to most organizations. These discounts are also applied against the maintenance agreements. .