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<br />13.2 Travel Reimbursement <br />The City Council may authorize travel at City expense for the effective <br />conduct of City business. Authorization must be granted prior to incurring <br />the actual expenses. Employees so authorized will receive <br />reimbursement for necessary and incidental expenses according to the <br />terms outlined in this policy. <br /> <br />a) Automobile Expense. When employees are required to use their <br />own vehicles to conduct City business or to attend approved <br />training, the City will reimburse the employee for mileage at a rate <br />established by the City Council action. The adopted rate will <br />remain in effect until a change in rate is approved. <br /> <br />b) Overniqht Travel. Lodging expenses include actual reasonable <br />cost of lodging while away on approved travel or training. The <br />amount of reimbursement for an individual attendee of a <br />conference or meeting will normally be the least expensive single <br />room rate available at the location of the conference, or the actual <br />cost, whichever is less. <br /> <br />If two (2) City representatives of the same gender are <br />attending the same approved event, the maximum <br />reimbursable expense will normally be the lowest two- <br />bed double-room rate at the conference site or the actual <br />expense incurred, whichever is less (one room for two <br />attendees). <br /> <br />c) Meal Allowance. Employees will be reimbursed for <br />meals, including tax and a reasonable gratuity, when on <br />approved assignment for the City. Employees will be <br />reimbursed for meals in connection with conferences and <br />meetings only when the meals are not included in the <br />conference registration fee. The maximum allowable <br />reimbursable expense per meal will be set periodically by <br />the City Council. <br /> <br />d) Tuition. Dues and Fees. When prior approval has been <br />granted by the City Council, registration and/or conference fees are <br />eligible for reimbursement or pre-payment. <br /> <br />e) Parkinq and Alternative Travel. The City will reimburse the <br />employee for necessary parking fees incurred for <br />required travel. The City will also reimburse for the <br />employee for the reasonable cost incurred when <br />approved travel is made by other means of <br />transportation. <br />