2002-09-16 CC WS Packet - Laserfiche WebLink

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Resolution No. 00-43 Page 24 said goal, the City will reimburse an employee for the payment of tuition and the purchase of books when all of the following conditions have been met: a) The course be taken at an accredited college or university, an accredited vocational institution, or is an approved adult education program; b) The employee submit an Education Reimbursement Application form to his/her Department Head prior to the commencement of the course. The request for approval shall state, at a minimum: . The name of the college, vocational institution, or adult education course being attended; . The starting date of the course; . The estimated completion date of the course; . An inclusive description of the course, its educational content, and the manner in which this course relates to the employee's current position, or an immediate promotional position to which the employee may advance; . The identification of availability and source of other assistance which the employee is eligible to receive by virtue of enrolling in this educational program; . The number of credits for which the course has been approved; . Whether the course will be taken at a time other than the employee's regular work hours, or whether the employee will need to use leave in order to attend the course; and . Once the form has been approved, it will be returned to the employee. Only after the form is returned and signed, is the employee authorized to proceed. The employee shall return the form, along with receipts and grade reports, upon completion of the course. The above information can be provided on the Education Application form or attached to the form. c) All courses approved for tuition and book reimbursement must be job related; d) The Department Head shall forward the employee's request to the City Administrator or designee; e) Within 30 days following receipt of the request, the City Administrator or designee shall respond to the request, including whether the request is approved or denied. Reasons for denial shall be specified, and may include, but not be limited to: unavailability of funding, the course or program is not reasonably related to the employee's job performance or knowledge, or does not develop skills reasonably necessary for his/her position; f) Upon receiving a C or better for the course, and presentation to the City of a paid receipt for the cost of tuition and books, the City shall reimburse to the employee those amounts for which he/she has not already received reimbursement through another source as specified in item b), above. The employee shall submit documentation showing the grade obtained for the course, receipts showing payment for the cost of tuition and books, a voucher for reimbursement, and the original approved Education Reimbursement application form. If the employee is approved for a pass/fail course, reimbursement will be processed upon documentation of passing the course; g) No reimbursement will be made, under any circumstances, for the cost of