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2002-09-16 CC WS Packet
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2002-09-16 CC WS Packet
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<br />Resolution No. 00-43 <br />Page 25 <br /> <br />supplies, student memberships, student health coverage, activity fees or costs, <br />transportation to or from school, parking, or any other charges for which the <br />employee became liable while attending school; <br />h) All tuition and book reimbursement is subject to the availability of budgeted funds; <br /> <br />i) No employee may receive in excess of $1,500 tuition/book reimbursement in any <br />one calendar year. The City Council may waive this limitation in unusual <br />circumstances where it is determined that there is a justifiable City need for an <br />employee to take additional schooling; and <br />j) Employees who receive tuition/book reimbursement, and who do not complete <br />at least two (2) years of employment with the City after such reimbursement, will <br />be required to repay the reimbursement on a pro-rated basis for the two (2) <br />years. <br />The pro-ration schedule for repayment will be as follows: <br /> <br />Up to 6 months after course ends, full repayment <br />6 to 12 months after course ends, 75% repayment <br />12 to 18 months after course ends, 50% repayment <br />18 to 24 months after course ends, 25% repayment <br />After 24 months---no repayment <br /> <br />Educational Leave Time:. Where an employee is engaged in advanced education, the <br />employee may request approval of his/her Department Head in order to use <br />compensatory leave, or annual leave, time in order to attend a course given during the <br />employee's regular working hours. <br /> <br />18.12 BUSINESS TRAVEL AND EXPENSES (NON-EDUCATIONAL) AND <br />AUTOMOBILE FRINGE BENEFITS <br /> <br />Miscellaneous Expenses: An employee shall be reimbursed for his/her actual out-of- <br />pocket expenses expended for approved purchases on behalf of the City. Such expenses <br />will be subject to the guidelines established in Section 16. <br /> <br />Automobile Fn'nge Benefits: Department Heads issued cars are required to commute to <br />and from work in the City vehicle. Other authorized use of city vehicles is defined as <br />travel to and from city-related meetings, seminars, or other City functions. <br />Income will be determined according to IRS guidelines, and will be considered taxable <br />income and reported on the W-2 for any personal benefit, including commuting. <br />Monthly allowances and per-mile allowances are considered <br />taxable income and will be included on the W-2 form. It is the employee's responsibility <br />to maintain records for any deductions from this income due to miles driven, gas <br />purchased, or expenses incurred. <br />Clearly marked police and fire vehicles are considered exempt under IRS guidelines <br />and, therefore, will have no additional income for automobile fringe benefits derived <br />from the use of City-owned vehicles. <br />The City considers automobile fringe benefit income paid monthly, and must withhold <br />state and federal income taxes from this income. <br />
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