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2004-09-22 CC Meeting
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2004-09-22 CC Meeting
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<br /> <br />-) <br /> <br />9/f-d ~ /a1/ <br />//,1 %:c- ~. <br />7/~. <br /> <br />IV. SURVEY UPDATE <br /> <br />Chair Brenner stated that the deadline for survey submission was June 1,2001. <br />Committee Member Abrahamson stated that his co-worker had completed the <br />program and it was available on disk Committee Member Abrahamson <br />volunteered to enter the surveys into the database. Chair Brenner stated that she <br />had spoke with Committee Member Witzel earlier that day and she had stated that <br />she would be able to complete same. Committee Member Abrahamson reviewed <br />the program with the Committee. Chair Brenner stated that the drawing for the <br />five (5) polo/golf shirts should be completed and Council's June 13,2001 <br />meeting. Chair Brenner stated that she would arrange same. Committee Member <br />Bode suggested setting up two (2) different databases for <br />committee/commissions, staff and citizens. Chair Brenner stated that Committee <br />Member Bode would retrieve all survey boxes from local business and contact her <br />and schedule pick up for same. Chair Brenner would then forward to Committee <br />Member Witzel for entry. Committee Member Abrahamson will familiarize <br />Committee Member Witzel with the program. It was anticipated that it would <br />exceed four (4) hours for entry, but results would be available for their next <br />meeting. <br /> <br />V. DOCUMENT IMAGING <br /> <br />Committee Member Fairbrother stated that he had spoken with a Staff member of <br />the City of Circle Pines. She explained that the City Administrator, Mr. Jim <br />Keinath, had research several document imaging vendors. Committee Member <br />Fairbrother stated that the City of Circle Pines purchase Laser Fiche in 1997 and it <br />cost $7,151. The equipment purchased was a server, scanner, etc. Committee <br />Member Fairbrother stated that they purchase same from a vendor named <br />Software Tailors, Inc. Committee Member Fairbrother stated that the City of <br />Circle Pines is utilizing the software for ongoing items only, if time allows, they <br />would use same for older records. The Staff member reported that they have been <br />experiencing problems with the software/computer and slowing speeds. <br />Committee Member Fairbrother questioned the Staff member as to would they <br />purchase the same system or a different system and the Staff member stated that <br />they would retain Laser Fiche. Committee Member Fairbrother stated that the <br />Staff member stated that the scanning of documents was highly time consuming. <br />Committee Member Fairbrother reported that retrieval of documents was <br />excellent. Committee Member Fairbrother stated that he would contact Software <br />Tailors, Inc. Consensus was that the City cannot spend money on technology and <br />not use it. It was felt that no one has responsibility for the web site, cable <br />channel, etc. so these items are not being used. <br /> <br />Motion by Committee Member Fairbrother, seconded by Committee Member <br />Bode to recommend uudatinl!: the web site with current information and <br />Laser Fiche be reviewed by Administrative Staff. AU in favor. Motion <br />passed unanimouslv. <br />
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