2001-03-06 P & Z Agenda - Laserfiche WebLink

Home Browse Search

~ " February 21, 200] Fete des Lacs Festival Committee Meeting Minutes his discussion with the Committee by stating, bring Council what you want, but bring us a finished product. Chair DeVine stated that it would be interesting to see the difference with the Festival Committee being brand new this year, and last year we made all the decisions and nothing was brought to Council. The Chair felt that empowering the Committee with more authority would not be a problem due to the freedom experienced in the past. Acting Mayor Travis stated that the intent of Council may be more relative to Committees/Commissions that really do not have a focused approach, Economic Development Committee (EDC) they are really looking for guidance. This Committee and Planning and Zoning, Council is trying to empower Committees/Commissions more and by providing the tools that are needed. Chair DeVine stated the empowerment portion of Council's intent is what makes more sense at Planning and Zoning Committee which will allow the Committee to make choices for such items as exterior building products, colors, architectural features for buildings. Council Member Capra stated that recently Council requested that Staff contact design firms to ascertain development suggestions with regards to streetscapes in the downtown area and the development of the property near 35E. Council Member Capra felt that same would be a necessity to the Planning and Zoning Committee and EDC. Council Member Capra felt that same would allow the Committees/Commissions to be pro-active instead ofreactive. Council Member Capra stated that Council is looking for direction regarding Staff time needed by Committees/Commission and requested the completion of documentation regarding anticipated Staff usage comparative to projects and supply same to City Administrator March. Council Member Capra stated Mayor Swedberg is in favor of employing temporary helpers so that Staff can continue to focus on their assigned duties and responsibilities. Chair DeVine stated that it raises additional questions with the Festival Committee as last year most of the duties were completed by volunteers and Staff was providing guidance. Chair DeVine stated that it would be interesting to see how things mature over time with this Committee. Council Member Nelson stated that these items could remain to be completed by volunteers. Chair DeVine stated that it would be interesting to see exactly what the Committee could get out of Staff. Committee Member Peil stated that Staff has already volunteered to complete and forward funding letters due to the database for same existing on City computers. Committee Member Peil felt that excluding the donation/sponsor mailing, the Committee would probably not be replying on Staff. Committee Member Travis and Peil both stated processing funding requests would be needed. Mr. March stated the Craft Show had been done by Staff last year. Mr. March stated that Council is looking for each Committee to make recommendations to Council in regards to what is needed for Staff so that allocation of resources may be made. Mr. March stated that some individuals on EDC that desired a Staff person assigned to them for 10-12 hours per week and others that may have other ideas. Mr. March stated that Council needs to make decisions on how the City meets the needs of the Committees/Commissions. Mr. March stated that with the Parks and Recreation Committee and the development of parks this would become more of an issue. More and more duties and tasks that individuals are not performing. Council Member Capra stated that having guidelines would assist staff in knowing their duties and responsibilities. Council Member Nelson stated that her desire is to see financial Page 2 of 8